Administrative Assistant
7 days ago
BDA is looking to hire an Administrative Assistant to be based out of its HCMC office and reporting into the Head of the HCMC Office. You will be working closely together with the Head of office and other bankers to ensure the smooth function of the office and efficient management of the HCMC team.
**Responsibilities**
Your primary responsibilities are centred on providing secretarial support to the HCMC including but not restricted to:
- Manage team’s calendars and schedule meetings
- Answer phone calls, greet visitors, receive and manage mails and couriers
- Prepare and assist in formatting letters, reports and marketing materials as required
- Print and bind documents for the team
- Organize teleconference, videoconference and room booking for meetings
- Coordinate travel arrangements including visas, transportation and accommodations where applicable
- Establish, organize, and maintain a filing system within the office for company record keeping purposes
- Enter basic data into Salesforce such as company records and client contact details
- Prepare monthly expense reports
- Arrange for IT support where necessary
- Manage and ensure adequate office and pantry supplies including stationery, drinks and sundry groceries
- Procure BDA branded stationery and business cards upon coordination with the Operations team
- Coordinate with external vendors including couriers, building management office, service contractors, etc.
- Employee related matters including maintaining personnel records for HCMC staff such as annual leaves as well as preparing documentation for new hires
- Liaise with BDA finance team in connection with expense reports, invoices, cheque payments, etc.
- Participate in various ad-hoc projects including organizing conferences and BDA off-sites
- Assist with compliance in business continuity matters where needed e.g. during the Covid-19 pandemic
- Other administrative tasks as assigned by the Company
**Responsibilities as HR Support**
- Liaise with local universities for internship recruitment
- Assist in on-boarding, orientation, benefits, expense claims, employee communications
- Address employee queries regarding staffing, staff well-being, office management issues
- Handle resignation process, and off-boarding plan
**Responsibilities as IT Support**
- Manage the company’s IT equipment including laptops, copiers, desk phones and access cards (including programming and troubleshooting)
- Record inventory
- Liaise with vendors on renewal or purchase of IT equipment
**Essential (‘Core’) Competencies**
- Sharp analytical abilities and a structured, data-driven approach to clarifying, scoping and solving problems
- Critical & flexible thinking
- Calendar and stakeholder management
- Exceptional verbal and written communication skills
- Strong attention to detail
- Excellent analytical skills
- Must be able to work with mínimal supervision
- Good interpersonal skills to work with different management levels
- Strong business acumen
**Desirable (‘Bonus’) Competencies**
- Knowledge of Investment Banking
- Knowledge of M&A processes
- Experience from working in a cross-border organisation
- Experience from working with Asian countries / working in Asia
- Knowledge of general IT systems
-
Assistant and Administration
3 weeks ago
Ho Chi Minh City, Vietnam công ty tnhh lotus venture holding Full timeXem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Assistant and Administration**: - **Mã tin đăng: 3357984**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất lượng thông tin tốt nhất, nhưng...
-
Administration Assistant
4 weeks ago
Ho Chi Minh City, Vietnam Tech Data Full time**Job Purpose**: - Ensuring smooth administrative support for the office - Dealing with suppliers to provide the administrative support. - Implementing other administrative tasks as needed and upon request. **Responsibilities**: - Present at reception as the face of company, welcome guest. - Take care of every area of office (ensure that offices and...
-
Administration Assistant
6 days ago
Ho Chi Minh City, Vietnam Tech Data Full time**Job Purpose**: - Ensuring smooth administrative support for the office - Dealing with suppliers to provide the administrative support. - Implementing other administrative tasks as needed and upon request. **Responsibilities**: - Present at reception as the face of company, welcome guest. - Take care of every area of office (ensure that offices and...
-
Administrative Assistant
3 weeks ago
Ho Chi Minh City, Vietnam ND Research Full time'''Responsibilities:''' - Provide administrative support to the team, including managing calendars, scheduling meetings, and making travel arrangements. - Prepare and edit correspondence, reports, and presentations. - Maintain and update databases and filing systems. - Assist with project management tasks, such as tracking progress and coordinating...
-
Administration Assistant/virtual Assistant
23 hours ago
Ho Chi Minh City, Vietnam Talent Gateway Full timeThe role is on a contractual monthly basis and is offering competitive remuneration depending on the experience of the applicant. Please be aware proficiency in English is required. Key responsibilities: - Provide general administrative support as needed, including document preparation and management. - Manage and maintain schedules and appointments. -...
-
Administrative Assistant
5 days ago
Ho Chi Minh City, Vietnam DFO Global Performance Commerce Limited Full time**GPC** is on a mission to deliver superior eCommerce software and we need people that love: - Software - Technology - eCommerce **Description**: Our team is in search of an organized and motivated **Administrative Assistant**. This entry-level position is a great opportunity for individuals looking to understand the administrative operations of a...
-
Senior Administrative Assistant
3 days ago
Ho Chi Minh City, Vietnam Mapletree Investments Pte Ltd Full time**The Role**: This position will be providing administration supports for the Head, Property Management within the Company’s portfolio **Responsibilities**: - Follow up with Property Managers from Assets for utilities report, generate to the Property Management Portfolio report monthly and when required.- Assist Head PM to consolidate Maintenance...
-
Administrative Assistant
1 week ago
Ho Chi Minh City, Vietnam DFO Global Performance Commerce Limited Full time**GPC** is on a mission to deliver superior eCommerce software and we need people that love: - Software - Technology - eCommerce **Description**: Our team is in search of an organized and motivated Administrative Assistant. This is a position for entry-level who have English (>= IELTS 6.5). It is a great opportunity for individuals looking to understand...
-
Senior Administrative Assistant
3 weeks ago
Ho Chi Minh City, Vietnam Mapletree Investments Pte Ltd Full time**The Role**: This position will be providing sales administration support for the properties within the Company’s portfolio **Responsibilities**: - Assist agents/prospects' viewing of show units and apartment - Generate the sales/ lease forms and agreements including new, update and renewal ones - Track and follow up with collection of sales / lease...
-
Administrative Assistant
6 days ago
Ho Chi Minh City, Vietnam INTEL Full timePerforms various administrative, organizational, financial, operational, and project related activities in support of an individual or group varying in size. - Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks. - Organizes meeting schedules, manages, and...
-
Administrative Assistant
3 weeks ago
Ho Chi Minh City, Vietnam PartsBadger LLC Full time**Why Rugged Video?** Rugged Video changes the way people and companies source their custom manufactured parts. We believe in a do-whatever-it-takes attitude to get the job done. We accept the feedback of others and take ownership of our actions. **What is the Position?** Rugged Video is seeking an Administrative Assistant to support our production...
-
Administrative Assistant
1 week ago
Ho Chi Minh City, Vietnam Delta Starmark Garment Co. Ltd Full time**Your role**: An exciting opportunity exists in our team for an Administrative Assistant. This is a permanent, part-time position. We are looking for someone with a good level of attention to detail, an ability to multi task and work autonomously in a busy conveyancing team. As a key addition to this team, some of your responsibilities will include: -...
-
Remote Administration/engineering Assistant
3 weeks ago
Ho Chi Minh City, Vietnam Talent Gateway Full timeThis role requires a proactive individual who can handle a range of administrative and executive support tasks with a high degree of attention to detail. The role is offering competitive remuneration depending on the experience of the applicant. Please be aware proficiency in English is required. Key responsibilities: - Provide general administrative...
-
HR Administration Assistant
3 weeks ago
Ho Chi Minh City, Vietnam Công Ty Cổ Phần Công Nghệ UNIT Full time**Mô tả công việc**: (Mức lương: Thỏa thuận) Support all internal and external HR-related inquiries or requests. Maintain digital and electronic records of employees. Serve as point of contact with benefit vendors and administrators. Maintain calendars of the HR management team. Assist with performance management procedures. Schedule...
-
Administrative Assistant HR Internal Relation
3 weeks ago
Ho Chi Minh City, Vietnam công ty tnhh rakuten fintech việt nam Full timeXem và nộp hồ sơ ngay **Lưu ý**: - Người tìm việc đang xem tin **Administrative Assistant Cum HR Internal Relation (Japanese Required)**: - **Mã tin đăng: 3619919**. Mọi thông tin liên quan tới tin tuyển dụng này là do người đăng tin đăng tải và chịu trách nhiệm. Chúng tôi luôn cố gắng để có chất...
-
Senior Administrative Assistant
1 week ago
Ho Chi Minh City, Vietnam Zalo Full time**What you will do**: - Manage the day-to-day administrative matters in the headquarter, including supplies, mail, snacks, and office management; - Ensure offices are in working order at all times; - Support the HR team in the onboarding for newcomers (register parking card, entrance card, welcome kit, seat arragement,...); - Arrange & Monitor of business...
-
Administrative Assistant
4 weeks ago
Ho Chi Minh City, Vietnam Infobip Ltd Full timeRegional Senior Office Assistant is an individual contributor regional role with direct reporting line towards Office Manager or Managing Director. - Develop, implement and improve office policies and procedures (and coordinate Office Assistants or Front desk representatives) in ways that optimize procedures in one or more offices in region - Sort and...
-
Assistant Office Administration Manager
7 days ago
Ho Chi Minh City, Vietnam DHL Full time**Responsibilities**: Office Management - Facility Management: Oversee the maintenance of the office premises, including cleanliness, security, and repair work - Supply Chain Management: Manage office supplies, inventory, and equipment, ensuring adequate stock levels and cost-effective procurement. - Vendor Relationships: Establish and maintain relationships...
-
Senior Administrative Assistant
1 week ago
Ho Chi Minh City, Vietnam Mapletree Investments Pte Ltd Full time**The Role**: This position will provide administrative support to the Group. **Responsibilities**: - In charge of on-boarding and off-boarding matters such as getting the work space ready, issuing and collecting of access and staff passes, assigning telephone numbers, activating handphone allowance, issuing mobile handset to selected employees, updating...
-
Administrative Assistant
2 days ago
Ho Chi Minh City, Vietnam Diebold Nixdorf Full time**Position Overview**: Performs administrative support and secretarial duties for an individual, department or group. Answers telephones, greets guests and prepares correspondence, presentations and reports. Maintains calendars, coordinates meetings and travel arrangements. Proficient in current computer programs such as Word, PowerPoint, and Excel etc....