Trading Operations Analyst

6 months ago


Ho Chi Minh City, Vietnam Czarnikow Full time

Trading Operations Analyst (Domestic)

The role of the Operations Analyst requires attention to details, understanding of basic domestic operations and activities for Food Ingredients and Agri-Products. Previous experience within other areas of logistics would be an advantage, but being able to demonstrate good communication skills, being able to work within a team and an ability to work efficiently in a flexible manner is key.

**Tasks & Responsibilities**:

- Carry out post trade contract activities and day-to-day execution of physical contracts concluded by the regional and local trading team. This involves planning shipments to payment collection.
- Creating shipment delivery in our in-house system, Suite
- Instructing / appointing surveyors at loading and discharging port(s).
- Create sale invoice and upload all shipping documents in Suite.
- Managing the payment of suppliers, freight invoices and any other costs.
- Ensure all information like documentary instructions, LOIs or LCs (if required) are in place before loading/discharging.
- Preparation & maintenance of shipment documents in in-house system Suite and any hard copies if required.
- Arrange local or overseas courier to send out original documents.
- Handle customer’s requests relating to QA documentation
- Follow up on customers’ claims and other shipment related disputes working closely with traders for a resolution
- Planning and coordinating for local deliveries with supplier/buyer and truck provider.
- Keep record of warehouse receipts and Delivery Notes, if applicable
- Monitor stock forecasts received from Client to actual volumes delivered per week/ per month
- Working closely with local and regional finance and trade finance departments to ensure smooth execution of goods as well as making and receiving payments for local deliveries
- Join weekly execution calls with Singapore and/or Regional teams.
- Changes in the business may occasionally require alterations in this job description and these will be agreed with the post holder as appropriate.

**About you**:
We are looking for someone with the following skillset and attributes:
**Essential**:

- Can speak fluent English with relevant field of study would be strongly considered
- Diploma / Degree / Professional Certificates in Logistics / Supply Chain Management / Business / Maritime / related disciplines
- Established in negotiating documents basis CAD, Bank Documentary Collection, and Documentary Letters of Credit.
- Fast learner and able to work under pressure and deadlines
- Ability to act with integrity when dealing with confidential matters
- Team player with strong work ethics, communication & organisational skills
- Proficient in Microsoft Word, Excel and Power Point
- Domestic distribution/operations knowledge.

***

**Desirable**:

- Experience in RSA / SAOL / Sugar No. 11 rules and regulation and Incoterms.
- Experience in Letter of Credits negotiation and UCP, ISBP rules.



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