Project Operations and Assistant Country Manager
3 days ago
**Job Summary**:
**The Project Operations and Assistant Country Manager will split their time equally between operation projects within Vietnam, and provide administrative support for the Country Manager**:
**This position will provide project management on specific project initiatives, coordinate translation projects, and assist in implementing and communicating with all stakeholders.**:
**This position will also provide administrative support for the Country Manager, including managing the calendar, Business performance dashboard, budgeting reports & travel as well as organizing and coordinating leadership or country team meetings.**:
**Key & Responsibilities & Accountabilities**:
**1. Project Operation**:
- ** Work with project team members to manage specific projects**:
- ** Create and manage project plans from design through implementation**:
- ** Organize and participate in workstream meetings, giving project status updates and ensuring proper documentation of minutes, decisions, and official documents**:
- ** Assistance to other projects in the Local Country**:
- ** Provide legal support to the corporate governance of LOCs management of corporate approval processes, maintenance of corporate databases, and of any contract management.**:
**2. Assistant Country Manager**:
- **Complete administrative tasks for Country Manager**:
- ** Providing administrative assistance, such as drafting summaries report, and preparing communications**:
- ** Organizing meetings, including scheduling, sending reminders, and other logistics when necessary**:
- ** Maintaining Minutes for high-level meetings**:
- ** Booking travel & managing expense reports**:
- ** Managing calendars, including making appointments and prioritizing the most sensitive matters**:
- ** Working with the country leadership team to update the KPI performance dashboard monthly**:
- ** Performs routine administrative duties, involving contact with and exposure to confidential materials and information**:
**Qualification / Attributes**:
- ** Minimum 3- 5 years of work experience, preferably in the pharmaceutical industry / international law firms**:
- ** Outstanding organizational and time management skills**:
- ** Attention to detail, while still considering broader implications of the own work**:
- ** Project management skills and experience coordinating multiple project team members**:
- ** Able to maintain a high level of integrity and discretion in handling confidential information**:
- ** Ability to complete a high volume of tasks with little or no guidance.**:
- ** Strong interpersonal skills and the ability to build relationships with stakeholders**:
- ** Ability to work under pressure to agreed deadlines and adapt to change**:
- ** Good level of business English (written & spoken)**:
**Locations**:
Ho Chi Minh City, Vietnam
**Worker Type**:
Employee
**Worker Sub-Type**:
Regular
**Time Type**:
Full time
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