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Groupm Nexus Executive, Admin Billing

4 months ago

Ho Chi Minh City, Vietnam GroupM Nexus Full time

GroupM is the world’s largest media investment company and are a part of WPP. In fact, we are responsible for one in every three ads you see globally. We are currently looking for an
**Executive**
**, Admin Billing** to join us.

At GroupM APAC, our people are our strength, which is why fostering a culture of diversity and inclusion is important to us.

**Reporting of the role**
This role reports to Manager, Admin Billing

**3 best things about the job**:

- To be a part of a dynamic working environment and surrounded by the best practitioners and recognized leaders in the media industry.
- The opportunity to lead diverse campaigns from cross-industrial client portfolios and exposure your buying skills.
- Making advertising more prominent and meaningful with a promising career in the best media agency network in Vietnam.

**In this role, your goals will be**:
**In three months**:

- Managed market report coordination with guidance from peers or supervisors to ensure consistency and accuracy of the information in reports.
- Developed PowerPoint ad spend charts and excel media schedules for clients with guidance from peers or the planning team.

**In six months**:

- Achieved 100% proficiency with media billing and accuracy with the financial admin.
- Able to manage market report coordination with mínimal guidance/supervision, and pre-empt any inaccuracy/inconsistency of data.
- Highly proficient in developing PowerPoint ad spend charts and excel media schedules with mínimal guidance/supervision.

**In 12 months**:

- Able to independently handle all media execution, market reporting, financial admin with accuracy.
- Proactively propose solutions to improve systems and processes to drive greater efficiency for Ops.

**Responsibilities of the role**:
**Client Campaign Spend Tracking and Reconciliation.**
- Media spend reconciliation across biddable media platforms and prepare final actualized media schedules.
- Create Insertion Order from approved media plan and send to Campaign Delivery Team & Buying team
- Prepare Post-Campaign proof of delivery (POD) Documents - brief and follow up with media owners to provide these materials. Check materials received and match with media schedule line items.
- Ensure proper tracking and matching of media schedules, post-campaign POD documents and PO. Work with clients to address their queries.
- Work with buyer and finance team to ensure timely and accurate input of client spends in required billing systems.
- Maintain team budget tracker to monitor status of planned vs actual spend across accounts.
- Work closely with GroupM finance to resolve unbilled and other financial matters.

**Regional Reports and Other Ad-Hoc Requests.**
- Work with Regional team on the necessary reports/templates to be delivered, such as updates on media spend, campaign activities, performance reports etc.
- Support team on ad-hoc requests as and when required (eg. competitive tracking, media landscape information coordination, traditional media R&F runs)

**What you’ll need**:

- This is an administrative role and will suit individuals who has fundamental media knowledge and has worked in a media agency as buyer or traditional media planning support.
- You are a meticulous and organized integrator who is able to prioritize and manage tasks with mínimal supervision. As an independent manager you will proactively collaborative with team members and/or your reporting manager to support each other.
- Ability to understand English (read and speak) is important as you will be working with English speaking clients.
- Able to run Excel/ media report as you will be required to support the team data reporting, etc.
- A confident communicator with strong interpersonal skills is an important prerequisite, as you will be working with multiple external parties and internal stakeholders. Your eagerness to build good rapport and cultivate “trusted advisor” relationship will be an important attribute.
- Being a key member of the team, you will be jointly responsible for delivering best-in-class work to clients to drive growth for GM. We seek an individual with an inquisitive and analytical mind, who is rigorous in the way you approach and deliver your work. You are not afraid to ask questions or challenge the norm and have a keen interest to look at ways to improve operation efficiency.

**More about GroupM**

GroupM is the world’s leading media investment company responsible for more than $50B in annual media investment through agencies Mindshare, MediaCom, Wavemaker, Essence and m/SIX, as well as the outcomes-driven programmatic audience company, Xaxis. GroupM’s portfolio includes Data & Technology (Choreograph), Investment and Services, all united in vision to shape the next era of media where advertising works better for people.

By leveraging all the benefits of scale, the company innovates, differentiates and generates sustained value for our clients wherever they do business.

**About Viet