Project Assistant

6 months ago

Hanoi, Vietnam SNV Full time

**Company Description**
SNV is a not-for-profit international development organization. Founded in the Netherlands in 1965, we have built a long-term country presence in over 24 countries in Asia, Africa, and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses, and organizations with the tools, knowledge, and connections they need to increase their incomes and gain access to basic services - empowering them to break the cycle of poverty and guide their own development.

SNV has been working in Vietnam since 1995, and currently has over 50 national and international staff. SNV Vietnam’s team works hand-in-hand with communities, government agencies, and businesses in more than 40 provinces, including the remotest and poorest areas of the country. We operate from a country office in Hanoi as well as project offices in Ho Chi Minh City, Tra Vinh, Da Lat and Buon Ma Thuot. Our work focuses on three sectors - Agri-Food, Water and Renewable Energy.

SNV Vietnam is implementing an inception phase for land restoration and rural livelihoods Program in Vietnam. The RESTORE project aims at restoring degraded agricultural and forest land, while improving smallholder farmers (SHFs)’ livelihoods through the market-driven promotion of agroforestry and forestry-based sustainable land management practices. The project is also expected to sequester carbon dioxide and generate carbon credits, which will be distributed among the project funder (AstraZeneca), the participating communities and the project leader. Moreover, the project will improve biodiversity and green corridors in the landscape by connecting mixed agricultural crops/trees, buffer zones and enriching core zones of protected areas (special-use forests).

SNV Vietnam is now seeking a dynamic and highly motivated **Project Assistant** to support the implementation of the RESTORE project in Son La and Lam Dong Province.
**Job Description** JOB PURPOSE**

Under the management of the SNV Project Manager, the Project Assistant will be based in Hanoi office and provide administrative and logístical support to project implementation and preparation.

**RESPONSIBILITIES**:

- Provide overall project support to the Project Manager and team to ensure the project inception phase operate smoothly and effectively.
- Provision of administrative support e.g. drafting of letters to request official approvals for project activities, events, surveys etc.
- Preparation of detailed cost-estimates and budgets for project activities
- Organise travel and logistics for project events, missions, visitors, workshops/meetings etc.
- Provide English-Vietnamese interpretation/translation support as/if needed from time to time
- Identification, selection and management of service providers and suppliers (working with SNV Viet Nam’s Procurement Officer)
- Support in preparation, consolidation and management of contracts, partner contracts (in collaboration with advisors), program/ project documentation and correspondence.
- Together with advisors-in charge, follow-up on partner contracts and contract implementation, financial advances, reporting and clearance.
- Book-keeping and basic accounting (collection and compilation of receipts, evidence/records of expenditures, and settlement of payments, basic reporting on project expenses working with SNV Viet Nam’s Admin & Finance Officers)
- Provide projects with M&E support in line with the M&E plan assigned by the project manager and M&E advisor. Tasks include regular field monitoring to track progress, and collect data on results, targets, milestones, performance and changes in the lifetime of the projects; supporting the M&E adviser to enter and update data.
- Manage the filing storage (hard and soft copies), including consolidating and uploading project agendas, plans and reports to the appropriate SNV shared drives.
- Other appropriate supporting tasks assigned by the Project Manager.

**Qualifications** Education and Experience**:

- Bachelor’s degree in economics, development studies, business management, rural development, agro-forestry or similar fields
- At least 2 years’ experience working in agriculture and rural development and/or international organisation(s)
- Specific working knowledge and professional experience of agroforestry will be a distinct advantage.

**Other requirements**
- Understanding and experience of development projects, project management, M&E is preferable
- Passion for community development, business
- Keen to learn by doing, takes initiative and creative in solving problems
- Ability to work independently and with a team
- Good organisational skills and interpersonal skills
- Good oral and written communication skills (English and Vietnamese)
- Willing to travel to other provinces;
- Takes initiative and creative in solving problems.

**Additional Information** Contract Duration**:
8 months employment contract with the possibi

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