Project Coordinator

2 months ago

Hanoi, Vietnam Save the Children Full time

**The Opportunity**:

- **Project Coordinator**

The Project Coordinator (PC) is responsible for assigned tasks among the implementation of “Increased Accountability to Eliminate Violence and Discrimination Against Children with Disabilities (AVAC) project”. She/he will be responsible for implementation of project activities in Hanoi, DaNang, and Hochiminh cities in close coordination with Project Manager, relevant Project Officers and local partners to ensure project delivery as planned, get its objectives, effective, efficient and cost-effective. The PC will assist to ensure that Save the Children Vietnam activities in the field are consistent with SCI and Members’ programming principles and approaches and quality standards, draw on good practices and lessons learned, enable children to attain their rights and are compliant with donor regulations.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

**KEY AREAS OF ACCOUNTABILITY**:
**Contributions to Country Office Operation**
- Engage the learning agenda of the country office.
- Implement risk prevention actions those link to project activities. Monitor and alert Project Manager emerging risks and implement risk mitigation activities.
- When relevant and required, provide inputs and ideas for need assessment, child right situational analysis.
- When relevant and required, provide inputs for Country Annual Plan, Country Strategic Plan and reports.
- Provide supports to and or involve in emergency both during assessment stage and implementation of emergency response

**Project management**
- Provide support to PM in overall management of project implementation with high quality and in line with the objectives of the country strategy.
- Ensure that project progress in accordance with sub-grant agreement, activities are completed within time and on budget.
- Ensure the project is implemented in ways responsive to the communities, youths, and children, including children and youth with disabilities in line with Save the Children principles, values and strategic plan and following Save the Children compliance procedures.
- Facilitate a project effective monitoring and evaluation framework and conduct regular field visit to project sites for technical assistance, monitoring and follow-up.
- Support PM in the day-to-day management of the project to ensure an effective, efficient and cost-sensitive management by partner. It includes support to short-term planning, implementation of activities, monitoring/reviewing of activities, reporting through coordination with partner
- Provide inputs for Project Manager to adjust the work plans, budget, and procurement plans if needed.
- Contribute to achievement of project monthly and quarterly operations and quality KPIs.
- Provide inputs for Project Manager for quarterly review of operational, finance, and safeguarding risks and issues, and take actions assigned by Project Manager.
- Monitor and report to Project Manager any emerging issues affecting project implementation in the field. Implement solutions as agreed with Project Manager.
- Prepare project biannually and annually project reports.

**Research, Evaluation, Accountability, Leaning and Monitoring (REALM)**
- Timely and accuracy update of project data on PRIME and use PRIME for project management (Logframe, DIP and MEAL plan).
- Monitor the use of project QBs by partners and generate data for lesson learnt and improvement
- Work with related MEAL staffs to implement MEAL plans.
- Lead the implementation of project baseline surveys and endline evaluation.
- Provide support and supervision for project partners to ensure the progress and quality of project implementation
- Provide inputs from the field for project review and update, and bring lessons learned to share and discuss with partners.
- Implement, monitor, and report to Project Manager the accountability system in the field.
- Collect feedbacks from people and group (beneficiaries) and project stakeholders and report to Project Manager.
- Update and file project files rightly in the Sharepoint (internal filing system of SCI).

**Program and Project Development**
- When relevant and required by Project Manager, provide inputs and ideas, including lessons learned, for project concepts, and proposal, data for project location selection, and project draft budget.
- Acting Project Manager when assigned.

**Staff Management**
- Project Officer

**Financial Management**
- Working with partner to make sure that project activities implemented in the most cost-effect way.
- Provide input and consolidate data for budget phasing and monthly forecast.
- Monitor and work with partners to make sure that projects expenses partners are in accordance to SCI and donor’s policies and procedure.
- Monitor and work directly with partner to make sure that SCI finance and procurement policies and procedure

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