Program Coordinator

6 months ago

Hanoi, Vietnam APHL Full time

**POSITION TITLE: Program Coordinator**
**STATUS: Full time, Exempt**
**LOCATION: Hanoi, Vietnam**
**LANGUAGE: English and Vietnamese**

**Position Description**

**B**ackground**

The Program Coordinator will support the laboratory systems strengthening work of the Association of Public Health Laboratories (APHL) in meeting the President’s Emergency Plan for AIDS Relief (PEPFAR) and Global Health Security Agenda (GHSA) goals. APHL, through a cooperative agreement with the U.S. Centers for Disease Control and Prevention (CDC), collaborates with the CDC Vietnam Office to support the Ministry of Health (MOH) activities.

**Scope**

**Responsibilities**

Coordinate and work with diverse groups or organizations and stakeholders, including Ministry of Health, laboratory leaders, international development organizations, APHL HQ and CDC
- Update monthly, quarterly and annually the work plans according to targets of the project proposal in coordination with the project lead.
- Prepare documents and plans for activities including, estimated budgets and implementation plan, according to the rules and regulations of the Cooperative Agreement.
- Act as the primary focal point for administrative management of the APHL’s office in Vietnam
- Responsible for communicating with project lead and CDC regarding all Cooperative Agreement matters
- Coordination of project activities as scheduled and planned as agreed between CDC and APHL
- Provide overall logistic advice/support to project lead.
- Provide logistic advice/support for trainings/ workshops/events
- Provide administrative support for technical staff assigned by the project lead.
- Provide recommendations to the project lead in dealing with issues as they arise and coordination in achieving goals of progress and quality.
- Integrate recommendations and guidance from the technical working group for the CDC-MOH project
- Assist the project lead to implement daily management activities. When assigned, represent APHL in key meetings with partners.
- Arrange translation and interpretation for the meetings with international sponsors and organizations.
- Prepare reports on implementation progress and summary reports.
- Respond to other related tasks as needed for the Cooperative Agreement
- Other duties as requested

**Knowledge, Skills and Abilities**

The requirements listed below are representative of the knowledge, skill and/or abilities required for successful performance.
- Proficient and confident with virtual meeting platforms.
- Strong verbal and written communication skills and the ability to communicate effectively in English and Vietnamese are required.
- Capable of handling changing and competing priorities, particularly in periods of heavy workload or under tight deadlines.
- Team player with positive attitude, but also capable of working independently.
- Takes initiative to effectively coordinate and complete projects in a timely manner
- Well-organized and detail oriented.
- Synthesize information and translate it into action.
- Skilled in project management, coordination, logistics, and administrative support.
- Ability to maintain an approachable attitude, act consistently and provide realistic advice in the context of resources.
- Ability to effectively engage and collaborate with partners and stakeholders with varying priorities.
- Ability to work with stakeholders to prioritize the needs and guide the planning process.

**Minimum Qualifications**

**_ Required:_**
- Bachelor’s degree or equivalent education. Advanced education preferred.
- Minimum 4 years of progressive and relevant experience in a program coordination position.
- Bilingual - fluency in written and spoken English and Vietnamese is required.
- Skill in use of software including Microsoft Office Suite (MS Teams, Outlook, Word, Excel, PowerPoint,), Zoom and SharePoint
- Ability to compile information and write routine reports.
- Ability to travel within Vietnam to work for short-term (1-3 week) assignments that may be outside commuting distance to home

**_Preferred_**
- Knowledge and experience within public health programs in Vietnam
- Managerial/Supervisory experience
- Experience working with US Government grants and programs preferred

The duties and responsibilities may be assigned as required. APHL reserves the right to amend or change this position description to meet the needs of its programs.

**How to Apply**

The duties and responsibilities listed in this job description are illustrative ones anticipated for this position. Other duties and responsibilities may be assigned as required. APHL reserves the right to amend or change this job description to meet the needs of its programs. This job description and any attachments do not constitute or represent a contract.

APHL is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, national origin, ancestry, citizenship status,

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