Advancement Assistant

3 days ago


Hanoi, Vietnam United Nations International School of Hanoi Full time

**Mô tả công việc**:
(Mức lương: Thỏa thuận)
UNIS Hanoi is an extraordinary school - It is uniquely one of only two UN international schools in the world.
It is where the world comes together every day and our 1200 students from 60+ nationalities are engaged in learning that leverages curiosity, critical thinking, independent research and rigorous expectations to nurture excellence, empathy, creativity and resilience.
‘Community’ is one of our core values and this year UNIS Hanoi will celebrate its 35th Anniversary with a number of special events and projects for our community including faculty, staff, parents and alumni.
The Advancement Assistant will support our Events Coordinator and our Philanthropy Manager with our exciting programme for this very special year.
The Advancement Assistant will be a member of the Advancement Team working also in partnership with the Advancement Services Coordinator, Alumni Programme Coordinator and the Communications & Marketing Team.

**Responsibilities**:
In general to support the Advancement Director and team as required in delivering the goals of the Advancement Programme with special responsibilities for Events and Philanthropy Projects.
This year, UNIS Hanoi is celebrating its 35th Year of Learning to Inspire It is a year in which our community has planned many events to celebrate. The focus for this maternity cover will be predominantly on successful event delivery for our community.
Specifically tasks will include (but not limited to):
1. Event Support
Reporting to the Events Coordinator, help coordinate all Events from concept and logistics planning, through to delivery, follow up and success data gathering:
a. Coordinate all clerical support for events working with Procurement, outside vendors, Business Office and Operations. This will include providing vendor support before and during events, and providing detailed work orders for event set up etc.
b. Assist with Advancement tender briefs and research for events as directed.
c. Managing event resources (decorations, plates etc) in the Advancement Storage facilities.
d. Help coordinate and manage follow up ongoing for all event arrangements with third party vendors both on campus and off-site.
e. Ordering and gathering of supplies, catering arrangements, work orders, supervising operations set up and break down.
f. Ensuring post-event follow up is completed.
g. Ensuring sustainability initiatives/checklist is followed in all event delivery to reduce the environmental impact of our events.
2. Philanthropy Projects Support
Reporting to the Philanthropy Manager, help with the logistics and admin support for all projects when required relating to our Philanthropy programme, including the curation of our UNIS Cultural Collection and the creation of UNIS Botanical Garden learning resource.
3. Department Clerical Support
a. Ensure the office remains a professional space at all times.
b. Assist with routine office paperwork as required by the team, for example petty cash and expenses claims
c. Business office liaison to process all necessary procurement requests, IRFs and invoices etc.

**Chức vụ**: Nhân Viên/Chuyên Viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:
Competitive remuneration
Premium healthcare for employee
Training opportunities

**Yêu cầu bằng cấp (tối thiểu)**: Đại Học

**Yêu cầu công việc**:
Key Competencies:
i. Education / qualification
- Bachelor’s Degree in event/project management, communications, hospitality or related fields

ii. Experience
- 3+ years relevant events experience
- 3+ years relevant experience in supporting project delivery and/or volunteer management experience.

iii. Technical knowledge
- Excellent personal skills and relationship building skills both internally within an organisation and externally with stakeholders/vendors.
- Proficiency in written and spoken communication skills in English.
- Demonstrated skills in project management assistance and events delivery in an international environment.
- Demonstrated skills in volunteer management.
- Multicultural communication skills. (Vietnamese fluency required).
- Demonstrate relevant experience in order to deliver all elements of the job description above.

APPLICATION DIRECTIONS:
2. Please include an up to date CV/Resume

3. Include two references from your employment experience and/or leaders of relevant voluntary work.

DEADLINE FOR APPLICATIONS: September 15

INTERVIEWS: Week beginning September 19. Please ensure your availability.

START DATE: October 3 (or depending on availability)

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Thư Ký

Đại Học
Không yêu cầu



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