Executive Assistant to The CTO

1 week ago

Thành phố Hồ Chí Minh, Vietnam .NFQ Asia Full time

We are a 800+ strong team whose ideas underpin successful exits, IPOs, strong financial results and competitive advantages as well as novel processes, new business models and great user experiences. We focus on e-commerce, mobility, and transport & logistics, while always keeping an eye on emerging segments as well.

We rethink processes, business models and architecture, not to mention tech stacks. This approach opens doors for our people to find their own ways and solutions and bring their own ideas to life, learning and advancing both within and across teams and departments.

We say no to office politics and pointless meetings. We celebrate curiosity, experimentation, and passion beyond code. We are very open to people growing both within and beyond their teams and departments. And this is where we suggest starting today.**We are seeking a dynamic and ambitious individual for the Executive Assistant to the CTO.**

Curious. Logical Thinking. Growth Mindset. Smart. Hungry for success.

**In this role, you will**
- Coordinate with various departments to monitor workload distribution, ensure compliance with timelines, issue reminders for task completion, and facilitate seamless interdepartmental operations.
- Conduct data analysis, manage information, and documentation, and develop comprehensive dashboards and visualizations to present data in a clear and accessible manner.
- Coordinate and manage the BOD’s meetings, including scheduling, preparing agendas, following up on action items and ensure all meeting details are organized and prioritized.
- Handle logistics such as business travel arrangements, collect invoice and reimburse.
- Provide general administrative support to the BOD, including managing files, handling confidential information, and assisting with special projects.

**What will you bring**
- At least 5 **years of experience** as an executive assistant or administrative professional, ideally supporting **BOD executives** in a **high-growth or technology-focused company**.
- Strong ability to **prioritize and manage multiple tasks and projects** with exceptional **attention to detail and quality**.
- Proficient in **analyzing information**, **preparing presentations**, and clearly **presenting data**.
- **Excellent communication skills** with a professional and helpful demeanor.
- Capable of working autonomously, making decisions with **discretion** and using initiative to address gaps and **streamline processes**.
- **Creative problem-solving skills** with a proactive and positive approach to challenges.
- Competent in using **Microsoft Office**, **Google Workspace**, and other collaboration tools like Slack.
- Experience in a fast-paced environment with fluctuating priorities and deadlines, and **flexibility to adapt to changes**.

**Why you will love working here?**
- The only Vietnam's Best IT Company awarded by ITViec for 6 consecutive years.
- We are proud to have a diverse team, with 13+ different nationalities represented, and we believe that our differences make us stronger. We also offer plenty of opportunities for our employee’s personal growth. And we believe in giving everyone the freedom and responsibility to do their work. We don’t sugarcoat things - we tell you exactly what we can do, and then we do it.

**Benefits include**:

- Laptop is provided.
- Community Tech activities.
- A fun & dynamic environment and freedom to be creative.
- Modern office with a flexible relaxing zone.
- 13th-month salary pro-rata (based on performance).
- Performance review 2 times/ year.
- Extra Premium Healthcare & Annual Health-check.
- 15 days annual leaves.

**Location**:Unit No.PF-08 on Podium Floor, Sapphire Tower 2, 92 Nguyen Huu Canh street, Ward 22, Binh Thanh District, Ho Chi Minh city

**Working time**:Monday - Friday (9AM - 6PM)

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