Assistant to Campus Project Director, Business

6 months ago


Ho Chi Minh City, Vietnam VNG Full time

**Main duties**:

- Work collaboratively with the project director and team to maximize productivity
- Organize and monitor schedules and see that deadlines are met
- Coordinate efforts within the team and with outside consultants efficiently
- Report updates verbally and in written form to management
- Writing letter response to other related parties
- Monitor letter in and out related to the project.
- Demonstrate commitment to clients' needs and confidentiality continuously
- Setting up and maintain the document control for PUR team.
- Calendar management:

- Create all meetings required including: key persons’ attendance, a specified agenda, location and any video call details;
- Understand the priorities of the various meetings and rearrange schedules as needed;
- Monitor scheduled calendars: confirm the agenda, check for conflicts and communicate with the participants in case of any issues/ changes.

**Meetings**:

- Take minutes: Discussions, decisions, and actions should be documented and posted on the team site;
- Follow ups should happen as needed;
**Reports**:

- Remind and collect weekly/ monthly reports in time;
- Consolidate all reports and send to Project Director 1-2 days prior to the meeting
- Prepare PPT and presentation if needed
- General support needs:

- Manage the day-to-day office operation;
- Translation/ Interpretation support as needed;
- Support in general paperwork, insurance claim, reimbursement
- Plan and organize team activities, such as: team building, birthday

**Yêu cầu**:

- At least 2 years of working experience as a assistant or other relevant administrative support experience;
- Strong command of English and Vietnamese both oral and written;
- Excellent in MS Office tools;
- Good at organization, time management and multitask skill;
- A proactive approach to problem-solving with strong decision-making skills;
- High integrity, being careful, straightforward;
- Ability to protect confidential information.


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