Procurement Administrator

2 months ago


Ho Chi Minh City, Vietnam Diag Full time

**Key Procurement Tasks**
- Receiving purchase request from functions, analyze request & demand (specification, technical standards, quality requirement, quantity ) and sourcing the suitable vendors.
- Negotiating with vendors to obtain the best deal and performing cost and scenario analysis, and benchmarking
- Prepare procurement plan: purchase request, required specification, supplier quality, lead-time, etc.
- Closely follow up the procurement process including request for quotations, negotiate with suppliers, recommend best offers (in terms of incoterms, price, quality, service, and cost), contract signature, purchase order, etc.
- Proactively liaising between suppliers/vendors and technical personnel to ensure the specification of goods and the supply timely.
- Ensuring procurement compliance: customs regulation, law.

Key Logistic Tasks
- Order tracking & logistics management: forwarder booking, import logistics, customs clearance.
- Checking shipping documents (Commercial invoice, Packing List, Bill of Lading, CO, etc)
- Coordinate with outsourced Forwarders to handle customs clearance process for imported goods.
- Coordinate delivery schedule to the company.

Support admin tasks for procurement team such as:

- Maintain and update the contract tracker regularly. Ensure that all documents such as contract, PO, vendor checklistare saved correctly.
- Follow up PO & Contract Sign and Stamp, follow up on the documents sent out and received by the vendor
- Others tasks assign by Procurement Manager.

**Job Requirements**:

- Good verbal and written communication in English
- Proficient in word excel and powerpoint.
- Good interpersonal and negotiation skills.
- Confidence in communication with suppliers and forwarder
- Time management to meet challenging deadlines and abilities to work under pressure
- Fresh graduate are welcome to apply



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