Administrative Assistant in Binh Chanh Area Program

3 weeks ago

Ho Chi Minh City, Vietnam WVV Full time

**WORLD VISION VIETNAM**

**WVV Administrative Assistant in Binh Chanh Area Program, Ho Chi Minh City**
- Work base: Binh Chanh district, Ho Chi Minh City

For detailed Job advertisement, Job description please find on WV Vietnam's career page:
WVV Area Program Administrative Assistant in Binh Chanh (wvi.org.vn)

**TERMS OF REFERENCE**

**WORK CONTEXT / BACKGROUND**

World Vision is a Christian relief, development and advocacy organization working to improve the quality of life of people, especially children who are marginalized and living in poverty. World Vision (WV) helps all who are in need, regardless of their religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. World Vision Vietnam (WVV) has been funded from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and Private Non-Sponsorship (PNS)/grants (30%). WVV employs about 430 staff, of which 93% are Vietnamese nationals.

WVV is operating in 4 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang, Hai Phong), Central (Thanh Hoa, Quang Tri and Da Nang) and South (Quang Nam, Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s Area Program (AP) usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that Area Program (AP) team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

**PURPOSE OF POSITION**

This position aims to assist Area Program Manager and team members in implementing the administrative tasks of the AP including procurement, payment, sponsorship services, office logistics for events/visits, etc. He/she is expected to contribute to the effective operations of the AP, in alignment with WVV’s strategy and policies.

**ROLE DIMENSION / DESCRIPTION**

**1. Programs Operations**
- Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for AP activities, events and visits under the supervision and support of AP Coordinator.
- Prepare and track logistic purchase requests on Provision and get support from the Zonal procurement officer to complete the procurement process in alignment with WV’s procedures and policies.
- Support Development Facilitators (DFs)/ Sponsorship Facilitator (SFs)/Coordinators to aggregate information and fulfil orders (creation PO/registration and payment process) for centralized procurement on a quarterly.
- Support DFs to complete required documents for procurements when needed.
- Enter the lists of MVC who are beneficiaries of program activities in the MVC support monitoring file/system.
- Scan the required documents for payment requests to be uploaded on the system and storage purpose.
- File necessary procurement and payment documents in order
- Procure and pay office equipment and utilities.

**2. Sponsorship service operations**
- Arrange logistics (transportation, accommodation, venue, stationaries, printing, etc.) for sponsorship events and visits under the supervision and support of SF.
- Support local partners to buy Gifts (belonged to GN) for RC based on approved TOR, follow up and collect photos as well as relevant documents as required.
- Contact local partners to follow up progress of correspondences, Child Expression Worksheet to ensure they are in alignment with sponsorship standards.
- Support SF to track the progress and check the quality of pictures and videos of RC.
- Assist SF to track RC and their parents’ participation in programming.

**3. Other**
- Take responsibility for personal security, accurately identify and assess the dangers and respond in the most appropriate way; take all good faith efforts to keep other WVV staff and property secure with guidance and instruction as being trained by WVV.
- Other tasks assigned by the manager to the team performance.

**Knowledge, Skills, Abilities**:
**_ 1. Required Professional Experience_**

At least 1 years’ experience in administrative assistant

**_ 2. Required Education, training, license, registration, and certification_**
- College degree in any field
- Motorbike driving licence

**_3. Preferred Knowledge and Qualifications_**
- Carefulness, proactiveness, hardworking and detail oriented
- Willingness to learn and grow
- Willingness to support articulate and demonstrate World Vision’s core values in meaningful ways to children and communities.
- Basic understanding of and experience in development/humanitarian works would be an advantage

**Our contact details are**:
People and Culture Department
World Vision In

  • Area Program Administrative Assistant

    1 week ago

    Thành phố Hồ Chí Minh, Vietnam WVI Full time

    **Position**:Area program Administrative Assistant** **Number of position**: 01 position **Work base**:Binh Chanh district, Ho Chi Minh city **Deadline**: 23 Sep 2024 For detailed job advertisement, Job description please find on WV Vietnam’s career page: Area program Administrative Assistant Our contact information: People & Culture Department World...

  • Wvv Ap Administrative Assistant in Binh Chanh

    1 week ago

    Thành phố Hồ Chí Minh, Vietnam World Vision Perú Full time

    With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith. Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s...

  • Medical Representative

    4 weeks ago

    Thành phố Hồ Chí Minh, Vietnam Servier Full time

    **Date posted**:Sep 27, 2024**City**:Ho Chi Minh**Country/Region**:VN**Type of Contract**:Fixed-term contract**Job Requisition ID**:6973Medical representative (Binh Tan, Binh Chanh) - .**Mission**: - To achieve business target assigned by the Company - To represent the Company in front of customer & partners - To promote and convince doctors our product is...

  • Administrative Assistant

    4 weeks ago

    Ho Chi Minh City, Vietnam Diebold Nixdorf Full time

    **Position Overview**: Performs administrative support and secretarial duties for an individual, department or group. Answers telephones, greets guests and prepares correspondence, presentations and reports. Maintains calendars, coordinates meetings and travel arrangements. Proficient in current computer programs such as Word, PowerPoint, and Excel etc....

  • Senior Project Assistant, Vietnam Country Program

    4 weeks ago

    Ho Chi Minh City, Vietnam PATH Full time

    **Title**:Senior Project Assistant **Location**:Ho Chi Minh City - Vietnam **Division**:Vietnam Country Program **_ Please submit a cover letter with your resume describing your interest in this position and how you meet the requirements. Application materials must be submitted in English and applicants must have legal authorization to work in Vietnam to...

  • Administrative Assistant

    4 weeks ago

    Ho Chi Minh City, Vietnam Dow Full time

    At Dow, we believe in putting people first and we’re passionate about delivering integrity, respect and safety to our customers, our employees and the planet. Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We’re a community of relentless problem...

  • Program Assistant/senior Project Assistant

    4 weeks ago

    Thành phố Hồ Chí Minh, Vietnam PATH Full time

    PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. PATH seeks a Project...

  • Administration Assistant/virtual Assistant

    4 weeks ago

    Ho Chi Minh City, Vietnam Talent Gateway Full time

    The role is on a contractual monthly basis and is offering competitive remuneration depending on the experience of the applicant. Please be aware proficiency in English is required. Key responsibilities: - Provide general administrative support as needed, including document preparation and management. - Manage and maintain schedules and appointments. -...

  • Administrative Assistant

    4 days ago

    Ho Chi Minh City, Vietnam DFO Global Performance Commerce Limited Full time

    **GPC** is on a mission to deliver superior eCommerce software and we need people that love: - Software - Technology - eCommerce **Description**: Our team is in search of an organized and motivated **Administrative Assistant**. This entry-level position is a great opportunity for individuals looking to understand the administrative operations of a...

  • Senior Administrative Assistant

    4 weeks ago

    Ho Chi Minh City, Vietnam Mapletree Investments Pte Ltd Full time

    **The Role**: This position will be providing administration supports for the Head, Property Management within the Company’s portfolio **Responsibilities**: - Follow up with Property Managers from Assets for utilities report, generate to the Property Management Portfolio report monthly and when required.- Assist Head PM to consolidate Maintenance...

  • Assistant / Executive - Administration & Personnel

    2 weeks ago

    Thành phố Hồ Chí Minh, Vietnam Expeditors Full time

    **Company Description** Expeditors is a global logistics company headquartered in Seattle, Washington. As a Fortune 500 company, we employ over 19,000 trained professionals in a worldwide network of over 350 locations across six continents. Expeditors' promise, "You'd be surprised how far we'll go for you." is not mere hype; it is our commitment to go beyond...

  • Omt Program 2023

    6 days ago

    Ho Chi Minh City, Vietnam PERSOLKELLY VIETNAM Full time

    Multinational company - Shuttle bus from HCM CITY - Attractive salary *** - Report to Line Manager (Indian) - Open: 5 headcounts The Operation Management Trainee Program is designed for MBA graduates who have graduated in 2018, 2019, 2020, 2021 and are keen to develop their careers in the Agri Supply Chain Industry. During the 12-month period, the trainees...

  • Program Liaison

    1 week ago

    Ho Chi Minh City, Vietnam Axios International Full time

    **Program Liaison** **Position Purpose** The **Program Liaison (PL) **will assist the team in managing drug access program(s) in the region. The jobholder is required to help represent Axios in daily meetings with patients, doctors and carry out administrative duties which will be both field and office based. **Duties and Responsibilities** - Effectively...

  • Recruitment & Administration Assistant

    4 weeks ago

    Thành phố Hồ Chí Minh, Vietnam GROK Full time

    We are looking for a talented, dedicated professional to be a Vietnam-based **Recruitment & Administration Assistant - Vietnam & Cambodia supporting Deakin University**via Grok Global Services’ Global Hub. **About Grok Global Services** Grok Global Services is a professional services firm that provides support to higher education institutions in...

  • Esl Expat Teachers in Southern Vietnam

    4 weeks ago

    Ho Chi Minh City, Vietnam VUS Full time

    **VUS - ESL EXPAT TEACHER WANTED** **Full-time and part-time** - Up to 10 million VND relocation bonus* - Up to 15 million VND sign on bonus* - Up to 30 million VND location bonus* (*Terms & conditions apply) **Opening vacancies**: **Part-time & Full-time** - Di An, Binh Duong province - Thu Dau Mot city, Binh Duong province - Bien Hoa, Dong Nai...

  • International Program Teaching Assistant

    4 weeks ago

    Ho Chi Minh City, Vietnam Trường Quốc Tế Nam Mỹ Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) US Vietnam Talent International School (UTS) is looking for Teaching Assistant who is responsible for supporting the teacher in presenting lessons and helping students learn. A. YOUR RESPONSIBILITIES 1. Teacher and student support - Supervise and provide learning support for students; - Keep...

  • Program Liaison

    3 days ago

    Ho Chi Minh City, Vietnam Axios International Full time

    **Position: Program Liaison - Ho Chi Minh** **Position Purpose** The **Program Liaison (PL) **will assist the team in managing drug access program(s) in the region. The jobholder is required to help represent Axios in daily meetings with patients, doctors and carry out administrative duties which will be both field and office based. **Duties and...

  • Senior Project Assistant

    4 weeks ago

    Ho Chi Minh City, Vietnam PATH Full time

    **Title**: Senior Project Assistant **Location**: Ho Chi Minh City - Vietnam **Division**: Vietnam Country Program **_ Please submit a cover letter with your resume describing your interest in this position and how you meet the requirements. Application materials must be submitted in English and applicants must have legal authorization to work in Vietnam to...

  • Program Liaison

    6 days ago

    Ho Chi Minh City, Vietnam Axios International Full time

    **Position Purpose** The **Program Liaison (PL) **will assist the team in managing drug access program(s) in the region. The job holder is required to help represent Axios in daily meetings with patients, doctors and carry out administrative duties which will be both field and office based. **Duties and Responsibilities**: - Effectively assist in...

  • Program Assistant Intern

    4 weeks ago

    Ho Chi Minh City, Vietnam Tech JDI Full time

    **Learning Opportunities** - Collaborate in identifying and reaching out to local organizations offering internship opportunities - Play a pivotal role in providing a comprehensive learning experience for program participants upon their arrival - Engage in coaching and mentoring sessions to help students derive meaningful insights from their experiences and...