Facilities Administrator

5 days ago


Ho Chi Minh City, Vietnam JLL Full time

About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
Facilities Admin
Integrated Facilities Management - WORK DYNAMICS (APAC/Vietnam)

**What this job involves**:
Main Purpose
Responsible for providing support services, to assist in the smooth running of the office, provision of services to internal/external customers and responsible to check collection of truck sales and payment to vendors of Purchase of Goods and Services.
Knowledge, Skills and Abilities
Minimum 2 to 3 years of relevant experience.
Ability to work with diversity and hence communicate effectively with diverse group of people.
Understand the necessity for confidentiality.
Independent, resourceful, motivated and enthusiastic.
Key responsibilities
Front office
Ascertain purpose of visit and inform staff accordingly.
Issue visitor passes and collect them back when visitor leaves.
Attend to and sign for registered/couriered mails and parcels and redirect them to departments or to the recipient.
Ensure that all meeting rooms and front lobby areas are cleaned and well-maintained and all chairs and sofas are neatly arranged and the tables are cleared of drinks.
Keep the reception area to a high standard and maintain stacks of company publications on display shelving.
Answer phone calls
Attend to telephone calls and direct them to departments and taking messages, if needed.

Courier services
Maintain registers of courier transactions and outgoing mails and to reconcile with Accounts.
Coordinate outgoing and incoming courier pickups and deliveries.
Fax forwarding
Ensure that incoming faxes are distributed or forwarded to respective staff or department.
Collection of mails
Collect mails from the building’s post boxes
Date stamp all incoming mails for distribution
Operating manual
Record the operation of equipment such as coffee machine, kitchen appliances, board room equipment as well as equipment in all meeting rooms.
Meeting rooms booking
Record the operation of equipment such as coffee machine, kitchen appliances, board room equipment as well as equipment in all meeting rooms.
Maintenance services
Respond to office maintenance requests such as change lighting tubes, air-conditioning, toilet malfunctioning, etc.
Liaise with building maintenance team to service the requests.
Support services
Assist in bookings of land transport and restaurants for business.
Attend to external guests and serve drinks and refreshment.
Run errands for business meal requests, if needed.
Finance
Process monthly records for procurement of stationery and pantry supplies.
Maintain register of courier transactions and postages and to reconcile with accounts.
Office procurement
Source and get quotation for stationery, pantry supplies and general enquiries.
Invoicing
Check & scan all admin-related invoices to Global Payment Centre.

What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.


  • Facility Engineer

    17 hours ago


    Ho Chi Minh City, Vietnam Jabil Circuit Full time

    At Jabil we strive to make ANYTHING POSSIBLE and EVERYTHING BETTER. With over 260,000 diverse, talented and dedicated employees across 100 locations in 30 countries, our vision is to be the most technologically advanced and trusted manufacturing solutions provider. We combine an unmatched breadth and depth of end-market experience, technical and design...

  • Facility Manager

    7 months ago


    Ho Chi Minh City, Vietnam DEK Technologies Full time

    Full Time - Ho Chi Minh City, Vietnam - Posted 2 weeks ago **Join our winning team!**: **Why you’ll love working here.** - **Health**: people-centric culture, Global Wellbeing Programme, onsite session for nutrition and psychotherapy, sports allowance. - **Family**: work from home and flexible working hours, childbirth gift - **Community**: We care...

  • Facility Engineer

    7 months ago


    Ho Chi Minh City, Vietnam Techtronic Industries Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) JOB SUMMARY - This category covers all aspects of facility management, project design reviews, construction project management, and all equipment utilities. Responsibilities of these positions include programmatic administration, coordination and management of projects, budgetary oversight,...

  • Facilities Coordinator

    7 months ago


    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. What this job involves Bringing enhanced comfort and efficiency to the client working office - The Facilities Officer main responsibilities are to provide prompt and efficient facilities service to maintains smoothly operations with discipline. The Facilities Officer is also required to provide...


  • Ho Chi Minh City, Vietnam Savills Vietnam Full time

    **JOB SUMMARY** The Facility Management Director will be responsible for developing and implementing strategic facility management plans aligned with the objectives of Savills Vietnam. This role involves managing a team of facility professionals, coordinating maintenance activities, and ensuring compliance with safety and environmental...

  • Real Estate

    2 weeks ago


    Ho Chi Minh City, Vietnam Dentsu Aegis Network Full time

    The purpose of this role is provide administrative support to the DAN real estate and facilities team and administer various facilities and procurement programs in support of DAN office locations. Job Title: Real Estate & Facilities Coordinator **Job Description**: Key responsibilities: - Works with the Office Managers to oversee and administer the...

  • Facilities Admin

    7 months ago


    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. Administrations Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) Work with the housekeeping team to ensure the office is tidied up Work with the security team to...


  • Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. OVERALL ROLE The Facilities Coordinator will assist the Facilities Manager/Assistant Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities...


  • Ho Chi Minh City, Vietnam Công Ty TNHH Hella Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) **Main responsibilities - Manage and maintain all the instrumentation and systems of electrical laboratory & facility. **Your Tasks - Manage test equipment, sample, calibration & maintenance. - Update SW/HW for Test Equipment when needed, fix hardware/ software problems acting as first maintenance...


  • Ho Chi Minh City, Vietnam VNG Full time

    Administrative Support: Provide administrative support to senior management and staff, including handling correspondence, supporting business trip (air tickets, hotel booking, visas, APAC cards, housing rental...). Prepare reports, presentations, and documents as required. - Facility Operation: Oversee the day-to-day operations of the office facility. This...


  • Ho Chi Minh City, Vietnam INTEL Full time

    Performs various administrative, organizational, financial, operational, and project related activities in support of an individual or group varying in size. - Provides support to executives (more senior level Administrative Assistants), managers, employees, and office visitors by handling daily office tasks. - Organizes meeting schedules, manages, and...

  • Facilities Intern

    2 weeks ago


    Ho Chi Minh City, Vietnam JLL Full time

    About JLL - We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an...

  • Facilities Admin

    7 months ago


    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. Administrations Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) Work with housekeeping team to ensure office is tidy up Work with security team to ensure it is...

  • Facilities Admin

    7 months ago


    Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. **What this job involves**: Providing onsite support Administrations Monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water; pantry supply, spare part, courier service, ad-hoc, etc.) Work with housekeeping team to ensure the...


  • Ho Chi Minh City, Vietnam Willis Towers Watson Full time

    **The Business** The RE&WS Function is responsible for providing the environment, processes, equipment and resources that efficiently and effectively help our Willis Towers Watson colleagues meet client demands and the overall objectives of the organization. Our focus is on providing outstanding customer service. To do this, we’ll draw upon guidance from...


  • Ho Chi Minh City, Vietnam Halocom Full time

    _**Halocom**_ _is a Digital Media Agency with a growing client base. We help companies to achieve business and marketing performance goals through digital channels. Along with a deep understanding of digital advertising, we ride the wave of digital trends to keep developing better solutions for our clients._ - At Halocom, we define our success by our...

  • General Affair

    2 weeks ago


    Ho Chi Minh City, Vietnam NavigosSearch Full time

    **What We Can Offer**: - Responsible for the day-to-day organization of the site administrative and organizational tasks. - Taking care of facility management and maintenance, office supplies, relation to service providers, business and personal contacts, potential vendors and relations, cleaning, and housekeeping services. - Location: HCMC. - Working time:...

  • Facility Officer

    1 month ago


    Thành phố Hồ Chí Minh, Vietnam Cosmo Rex Saigon Full time

    **Hạn nộp**: 15/01/2025 Mức lương: Thỏa thuận Nộp hồ sơ ứng tuyển THÔNG TIN CƠ BẢN Số lượng 1 Nơi làm việc Quận 1 - TP HCM Giờ làm việc Làm theo ca Loại hình Khách sạn/ Khu căn hộ Nhà hàng/ Bar/ Pub Vũ trường/ Karaoke Ngành nghề Kỹ thuật Vị trí Nhân viên Cập nhật 29/11/2024 09:42 MÔ...

  • Offices, Projects

    3 days ago


    Ho Chi Minh City, Vietnam Công Ty Cổ Phần Bảo Hiểm Nhân Thọ Phú Hưng Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) Primary focus of this role is to manage and provide proactive operational and administration in the North Region to support to the GA Head. This role will work closely with departments and some management team to provide ad hoc support, as well as undertaking projects to assist teams in being able...


  • Ho Chi Minh City, Vietnam JLL Full time

    JLL supports the Whole You, personally and professionally. Administrations × Response for receptionist full time × Support with monitor and maintain office service and equipment inventory supplies, orders replacement supplies as needed (stationary, water, pantry supply, etc.) × Work with housekeeping team to ensure office is tidy up × Support to...