[remote] Order Administration, Investment Fund

1 month ago


Ho Chi Minh City, Vietnam Aloha Consulting Group Full time

This is a remote position.
- Building a clean master database of customers prepare quotations
- Follow up quotations with company sales team order administration in company system
- Receive and review investment orders from portfolio managers or traders, ensuring accuracy, completeness, and compliance with internal policies and regulatory guidelines.
- Coordinate with brokers, custodians, and other market participants to execute investment orders, ensuring timely and efficient trade execution. Monitor order status and resolve any trade-related issues or discrepancies.
- Maintain comprehensive and accurate records of all investment orders, trade confirmations, and related documentation. Ensure proper filing and organization for easy retrieval and audit purposes.
- Monitor investment activities and transactions to ensure compliance with regulatory requirements, internal policies, and investment guidelines. Flag any potential breaches or violations and work with compliance teams to address them.
- Collaborate with operations and settlement teams to ensure proper settlement of investment transactions.
- Reconcile trade confirmations, monitor cash flows, and resolve any discrepancies or failed trades promptly.
- Generate regular reports and updates on order status, trade execution, and other relevant metrics. Provide analysis and insights on trade activity, volumes, and performance to support decision-making and performance evaluation.
- Identify areas for process optimization and automation within the order administration function. Collaborate with IT teams to enhance trading systems, workflows, and reporting capabilities.
- Build and maintain effective relationships with brokers, custodians, and other external counterparts to facilitate smooth order execution and resolve any operational issues.

**Requirements**:

- A bachelor's degree in finance, economics, business administration, or a related field is typically required.
- Relevant experience in order administration, trade support, or operations within an investment fund, asset management firm, or financial institution is beneficial.
- Familiarity with financial markets, instruments, and investment products is important. Understanding trade execution processes, market conventions, and regulatory requirements related to order administration is necessary.
- Excellent attention to detail is crucial for administration to ensure accurate and error-free trade processing, documentation, and reconciliation.
- Strong analytical skills are necessary to review and analyze trade-related data, identify discrepancies or patterns, and generate meaningful reports and insights.
- Effective communication skills, both written and verbal, are essential to interact with internal teams, external counterparties, and other stakeholders. Collaborative abilities are important for cross-functional coordination.
- The ability to manage multiple tasks, prioritize workload, and meet deadlines is vital in a fast-paced and time-sensitive investment environment.
- Time flexible, be available for timezone Europe
- Understanding of regulatory frameworks, compliance requirements, and industry best practices related to investment order processing and execution is advantageous.
- Upholding high ethical standards, maintaining confidentiality of sensitive information, and adhering to compliance and legal requirements are essential in handling investment orders and trade-related data.
- The ability to adapt to changing priorities, handle high-pressure situations, and maintain composure in fast-paced trading environments is important.
- Time flexible, be available for timezone Europe
- Fluent in English

**Contact: Ly Nguyen



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