Finance and Operations Manager, Usaid/ Vietnam

4 days ago

Hanoi, Vietnam Winrock International Full time

Winrock International works with people around the world to increase economic opportunity, sustain natural resources, and protect the environment. Winrock is seeking a Finance and Operations Manager to be part of a dynamic team in implementing an anticipated $25-49.99 million dollar USAID-funded project to address climate resilient agriculture development in Vietnam's Mekong Delta.

In conjunction with the Chief of Party, the Finance and Operations Manager ensures the effective financial and administrative functions of the project. This includes managing financial, tax, and human resources administration, as well as managing procurement and logistics processes in alignment with project requirements and standard operating procedures.

**The position is contingent upon receipt of donor funding.**

**ESSENTIAL RESPONSIBILITIES**:

- **Financial Administration**
- Work closely with the COP to prepare monthly cost projections for office running costs, including transportation, office supplies, office maintenance, etc.
- Coordinate with field managers in the management of petty-cash account and petty cash disbursement ensuring all associated supporting documents are in order.
- Keep records of staff travel and operational advances and make sure timely adjustment, medical allowance, and annual leave record.
- Prepare payroll for the project staff, distribute salary slips and transfer the salary to individual staff bank account every month after approval from COP.
- Maintain payroll liabilities record including severance, bonus and leave encashment. Update liabilities after increment of individual staff salary.
- Prepare monthly finance report and bank reconciliation and submit them to Winrock's Regional Finance team on a monthly basis for review and approval.
- Prepare bank disbursement vouchers and payments and ensure all financial transactions are in compliance with Winrock International policies and procedures. Gather and review all required supporting documentation prior to issuing payment.
- Verify accuracy of all invoices and assure proper allocation of expenditures to funding source and expense categories.
- Work with program staff to prepare monthly wire/fund request to transfer funds from US.
- Work closely with Winrock's Home Office finance staff to resolve issues, address concerns and respond to requests for financial information.
- Serve as focal point for local staff on questions regarding financial matters.
- **Tax Administration**
- Calculate payroll tax liabilities and ensure compliance with both Vietnam legal requirements and Winrock International human resources policies, including income tax,
- social security and withholding tax etc.
- Stay informed of changes to Vietnamese tax laws and ensure proper payment of income tax, social security, office-space related taxes, etc.
- **Human Resources**
- Conduct new hire orientation and code of conduct training and serve as focal point for questions regarding administrative procedures, including time sheets, benefits, etc.
- Coordinate the annual performance review process in collaboration with the COP.
- Ensure personnel files including new hire documentation, employment contracts, annual performance review files, etc. are accurately completed and maintain physical and electronic personnel files.
- **Procurement**
- Manage procurement actions (purchase orders and service contracts) for vehicle services, technical services, equipment, office supplies etc. from start to finish including solicitation, selection, negotiation, documentation of solicitation/selection processes, and record retention.
- Monitor office inventory including furniture, IT equipment, etc. per Winrock requirements.
- Support, whenever needed, field managers with procurement of technical equipment, and coordinating logistics.
- Ensure full compliance with Winrock policies and procedures.

**QUALIFICATIONS AND BACKGROUND**:

- **Education**:

- Academic degree in business administration, financial accounting, or related field. Master's degree or higher strongly preferred.
- **Experience**:

- Minimum 7 years of experience in finance and operations leadership, grants management experience strongly preferred.
- Minimum 3 years of senior supervisory experience in accounting, payroll, procurement, and logístical support services.
- Minimum 5 years managing finance and operations on USAID funded programs.
- Accounting/audit certifications highly preferred.
- Experience successfully managing payroll and tax administration according to Vietnam laws and regulations.
- **Skills/Knowledge**:

- Microsoft Office computer skills.
- Knowledge of QuickBooks accounting software.
- Good communication and organization skills.
- Excellent written and oral communication skill in English required, professional fluency in Vietnamese preferred.

**About Winrock International**

Winrock is an equal opportunity employer. We are committed to providing equal employment opportunity for all people and value div

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