Finance Manager

4 weeks ago

Hanoi, Vietnam Save the Children Full time

**The Opportunity - **Finance Manager**

Together with the Finance Director to ensure that Save the Children in Vietnam (SCI) has the financial control and management capacity to deliver programmes that provide immediate and lasting change for children. Ensure that effective financial control and mechanisms are in place and work well to safe guard the financial assets as well as reputation/ profile of SCI. The Finance Manager ensures adherence to policies and systems through effective supervision and regular internal audits to Sub-Offices and partners. The Finance Manager also ensures effective communications and coordination between Finance and Program Teams and other relevant staff. S/he is also responsible for the accurate and timely submission of financial reports and attendants’ schedules/attachments to SCI, donors and government regulatory agencies. S/he is responsible to ensure CO budgets to be well and timely developed with efficient collaboration from relevant CO teams and ensure budget spent to be monitored strictly against the plans.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

**KEY AREAS OF ACCOUNTABILITY**:
**As a member of the Extended Senior Management Team, contribute to**:

- Leadership of the Vietnam Country Office
- Ensure Vietnam Country Office complies with all Save the Children Management Operating Standards and Standard Operating Procedures.
- Support the development of an organisational culture that reflects our dual mandate values, promotes accountability and high performance, encourages a team culture of learning, creativity and innovation, and frees up our people to deliver outstanding results for children and excellent customer service for our Members and donors
- Help design and implement a coherent organizational structure that is consistent with agency practices and appropriate to programme needs
- Help establish, maintain, and improve active and regular working relationships with: host government authorities, partner agencies including humanitarian and development donors, and local and international NGOs
- Ensure that all required support is provided promptly, at scale and in line with the rules and principles during emergencies, working closely with the Regional Office

**Other specific tasks**
- 1) Financial Planning and Analysis (FP&A)_
- Work with FPA team to ensure good development of Country Forecast, and monitoring of budget spent on monthly basis;
- Ensure thorough and comprehensive overview on cost structure on periodical basis so as to maintain an appropriate cost structure for the organisation;
- Endorse proposal budgets, ensuring the appropriate costs structure in the budget in terms of HR costs, NTC, shared direct costs;
- Approve donor financial reports so as to ensure the accuracy of reporting figures
- Closely work with FPA team, ensuring award management risks in budget management is mitigated;
- 2) Control and Compliance (C&C)_
- Support Finance and ICT Director to update and improve financial policies and procedures, control and systems, commensurate and relevant to SCI Vietnam.
- Ensure country internal control system effectively and efficiency implemented and embedded at country, fields offices;
- Support Finance and ICT Director in achieving finance management dash board (KPIs and Management indicators (MIs));
- Ensure sub
- offices receive adequate support to operate efficient accounting systems;
- Ensures adherence to prescribed policies and systems through effective supervision and regular internal audits to Sub-Offices.
- Monitor accurate and timely submission of financial reports, schedules and regulatory reports to SCI, donors and government regulatory agencies reports.
- Assist in the design of financial management systems and trainings of communities on project management.
- Review scope of work for external auditors and manage with Finance Monitoring team to ensure smoothly external audit process, timely responding to auditors’ queries.
- Manage finance monitoring team so as to ensure finance visit to partners and sub-offices occurring as planned and with good quality;
- Ensure SCI to be compliant with all financial auditing requirements including appropriate follow up and follow through of audit recommendations from the internal/external audit report;
- Ensure SCI to be compliant with Government legal requirements with regard to tax issue, Staff Social Unemployment and Health Insurance calculation and payment;
- Ensure SCI to comply with Government financial reporting requirements applied to INGO;
- 4) Partnership Management_
- Enhance the partner capacity building in terms of financial management;
- Conduct fraud raising awareness at partners;
- Ensure partner finance visits are implemented on periodical basis so as to enhance the sound financial management at partners;
- Work out to solve financial problems arising

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