Wvv Finance Manager

5 months ago

Hanoi, Vietnam World Vision International Full time

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories

Employee Contract Type:
Local - Fixed Term Employee (Fixed Term)

**Job Description**:
MAJOR RESPONSIBILITES

GENERAL ACCOUNTING (20%)
- Distribute & Review central procurement requisition transactions, Finance reviewer's approval of PR, PO, send invoice to provision
- Act as S&B Finance focal person: reviewing the accuracy of monthly payroll including insurance (before 26th), validate time-tracking codes (before 5th), booking S&B cost allocation (before 10th), reviewing accuracy of PIT calculation (before 20th) and reviewing final settlements (upon request) upon P&C Director’s approval.
- Review & Approve Processing, Recording, Review and approval of SA/PA.
- Distribute & Review Clearing common cost: Telephone & Internet, maintenance at NO, occupancy/rental, utilities, office cleaning:
MONTHLY REPORTING (15%)
- Review Split Billing Info, work with SSC to perform monthly Split Billing Clearance (in line with monthly accruals report)
- Review & Approve the Calculation of exchange rate
- Review the Performing of CAL and SCR
- Review Bank recon
- Review PBAS recon
- Review the Performing of GL & GIK reconciliation
- Review Aging report
- Distribute Account allocation (Distribution TBD)
- Review Asset report coordination and reconcilation (Annually - REAM & FFR)
- Prepare Monthly Financial Review and Summary (Including Quarterly)
- Approve Run grants/ PNS monthly report
- Distribute the task and review in Leading the Year end closing

TREASURY MANAGEMENT (10%)
- Review Direct/ Grant funding (Through SO)
- Review GC Funding (Through Global Treasury)
- Approve Funding reconciliation and follow up
- Approve Monitor cash target low

GRANTS ACQUISITION AND MANAGEMENT (15%)
- Scanning the proposal requirement; Participate in Go-or No-GO (Finance), Review and approve up to $500k
- Review and Approve Pre-Proposal Stage: Calculate CAL cost for the proposal, Finalize allocation and negotiations: CAL of >10%. P&C to approve S&B
- Review and Approve Proposal preparing stage: design, budget, due diligence
- Review and Approve Proposal negotiation and award
- Review, endorse project financial reports to the project team
- Review Grants closure stage: endorse final audited financial reports: Informed (issues)

Note: Extend contract of Project Manager and bookkeeper, depending on donor approval, also include in proposal budget

PROGRAMS FINANCE MANAGEMENT AND COMPLIANCE (15%)
- Oversee Field Bookkeeper/Finance Officer (Matrix Management)
- Lead Program Financial Management-budgeting and reporting
- Lead Partner Due Diligence, Risk Assessments and monitoring (including Blocked Parties Screening)
- Lead Capacity building of Field Finance and Partners
- Lead Project Risk Management and Compliance (Project financial review, field visit)

E-SYSTEMS (10%)
- Oversight SunSystem Administrator, FFR Db
- Act as Horizon - Finance point person
- Oversight ProVision Super-user & Support
- Oversight Provision Lead: monitor ProVision KPI, overall system setup (Finance side)
- Oversight Provision Lead: lead the implementation of any ProVision expansion project
- Oversight the Review and approval of MDM request: Approve Supplier profile
- Lead the Coordination on P2P process with SSC
- Oversight GEMS - Point person
- Review Bank related administration: - Maintenance of bank signatories/online banking, administration of SCB.
- Analyze Data Analysis/Pbi
- Oversight Blocked Parties Screening

STRATEGIC FINANCE AND REGULATORY COMPLIANCE (15% )
- Lead NO Budgeting and Midyear Review
- Lead KAIZEN
- Overall Tax and statutory compliance
- Tax and statutory compliance: Manage project tax refund submission and other related tax regulations: x Review
- Lead Staff Capacity and Development (including anti-fraud, anti-corruption, conflict of interest, others)
- Lead Financial Policies and Guidelines
- Review Risk management & Risk Management Systems (Risk Committee, IIM, Risk register)
- Membership in Central Procurement Committee
- Chair regular monthly/ annual coordination meeting to build capacity, update and support to field finance staff
- Prepare FFR discussion and get ND Approval

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience
- Minimum 8 years’ experience in finance position with medium business/medium NGO/government agency
- Minimum 2 years’ experience in finance management position
- Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems
- Experience in bank reconciliation, journal preparation, general ledger, financial statements and government tax requirements

Requ

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