Virtual Assistant
7 days ago
Seeking a detail-oriented Virtual Assistant to provide comprehensive support to a US-based business owner who travels frequently. This dynamic role combines administrative, travel, and communication management with flexible scheduling.
Schedule Requirements
- 30 hours per week
- Must overlap 2-3 hours daily with US Central Time (CST)
- Example overlap options:
- Morning: 7 AM - 10 AM Vietnam time (7 PM - 10 PM CST previous day)
- Evening: 7 PM - 10 PM Vietnam time (7 AM - 10 AM CST)
- Remaining hours can be completed flexibly
Core Responsibilities
Travel Coordination
- Researching and booking flights, accommodations, and transportation
- Creating detailed travel itineraries
- Managing travel changes and updates
- Coordinating meetings around travel schedules
- Maintaining travel documentation and expenses
Communication Management
- Managing WhatsApp and Slack communications
- Filtering and prioritizing messages
- Scheduling international calls and meetings
Digital Organization
- Managing Google Calendar and scheduling
- Organizing Google Drive documents and files
- Creating and maintaining Asana project boards
- Tracking deadlines and follow-ups
- Managing contact database
Social Media & Research
- Responding to basic social media inquiries
- Conducting market and competitor research
- Creating research summaries and reports
- Gathering information for business decisions
- Light content creation support
Sample Daily Tasks
- Morning check-in via Slack
- Update travel itinerary for upcoming trip
- Research hotels for next month’s business meeting
- Schedule three client calls across different time zones
- Create summary report of competitor analysis
- Update project status in Asana
- Coordinate with timezone-appropriate contacts via WhatsApp
- Organize and file important documents
- End-of-day status update
**Required Skills**:
- Strong English communication (written and verbal)
- Experience with Google Workspace
- Proficiency in Asana, Slack, and WhatsApp
- Detail-oriented and proactive mindset
- Basic social media management
- Research and analytical capabilities
- Travel planning experience preferred
Benefits Package
Paid Time Off
- Vietnamese National Holidays (11 days)
- 10 days annual vacation
- 5 days sick leave
Additional Perks
- Fully remote position
- Comprehensive initial training provided
- Flexible scheduling outside overlap hours
- Quarterly performance reviews
Training Program
- 2-week paid onboarding period
- Systems and tools training
- Communication protocols
- Travel booking procedures
- Research methodology training
- Ongoing support and mentorship
Pay: 9,000,000₫ per month
Application Deadline: 2025/01/09
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