Admin Deputy Manager

2 days ago

Hanoi, Vietnam ICONIC Co,.Ltd. Full time

**Job description**:

- _
- Has the knowledge necessary to carry out most of accounting and tax works and organizational management operations, and is capable of working independently and performing some tasks as a responsible individual.
- Share knowledge and experience to colleagues and juniors and contribute to improving office's capacity.
- _
- Prepare vouchers for all payments in office when requested.
- Check vouchers for all payments in office as responsible person in a timely manner.
- Check and report income statement to headquarter with subordinate as responsible person.
- Prepare for tax (PIT, etc.) payment.
- Monitor office’s account balance.
- _
- Manage subordinate to arrange VISA/WP/TRC matter for expats and family.
- Manage subordinate to arrange visa for employees for overseas business trip.
- IT equipment management
- Budget management of business development research fee and travel/entertainment fee
- Manage contract list to renew in a timely manner, work with legal team in TGAS HQ to review contracts.
- Prepare/Check the salary, social insurance, PIT calculation
- Liaise with social insurance department on SHUI; with Tax Authority on PIT matters of the employees to ensure timely registration or submission.
- Prepare/Check periodical reports to authorities to ensure timely submission of all reports.
- Maintain office assets (Fixed assets/IT assets).
- Maintain filing system, both electronic and physical.
- Participate in periodical admin meeting held by headquarter.
- Prepare company’s events (company trip, parties, seminars, etc.)
- _
- Translation of Business Development material when needed.
- Arrangement to make sure smooth operation at the office.
- Support to managers/employees in administration works on an ad-hoc basis.
- Manage subordinate for logistics arrangement (book hotel/air ticket/restaurant, arrange car for staff’s business trips).
- Support all staff in the Hanoi office in arranging their business trips when requested.
- Support to managers for new recruitment activities.

**Job requirements**:

- Education background_:

- Having a degree from a recognized university.
- Hard skill:_
- Being able to use Microsoft Office (Word, Excel, Power Point).
- Having fluent business English skills.
- Being able to use Japanese is a plus.
- Soft skill:_
- Communication skills.
- Logical thinking skills.
- Management skills of subordinate.
- Experience_:

- 5 years of experience of administration in an office environment.
- Having knowledge/experience in salary, social insurance, PIT, work permit, TRC, visa.
- Human characteristic_:

- Highly organized, careful and detail-oriented personality with good common sense.
- Being able to arrange works to meet deadlines.
- Having a positive mind.
- Having an eagerness to learn.
- **Benefit**:

- Performance Bonus for all staff.
- Annual Health Check-up for all staff.
- Good career advancement opportunities.
- 12 days annual leave.
- Company trip, Year-End Party.
- Compulsory Insurance in full gross salary.
- Gift for Tet/ Autumn Festival.

**Job workplaces**:

- Hà Nội - Việt Nam

**Job level**:

- Trợ lý Trưởng phòng

**Job industry**:

- Hành chính, Thư ký & Lễ tân

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