Personal Assistant to Deputy Vice Chancellor

7 days ago

Hanoi, Vietnam British University Vietnam Full time

**Job Description**:
**BRITISH UNIVERSITY VIETNAM (BUV)**

British University Vietnam (BUV) is the first and only international university in Vietnam to directly award British degrees from the prestigious University of London and Staffordshire University. BUV is rated a 5 Star university of excellence by the world-recognised QS accreditor and is also recognised with a university-wide accreditation from the UK’s Quality Assurance Agency (QAA).

BUV has three main brand drivers:

- Offering accredited British and international higher education and training in Vietnam.
- Providing 5-star university campuses, learning spaces, and services.
- Including a compulsory personal and social growth program that prepares students for the future of life and work.

Established in 2009, BUV provides teaching for undergraduate and graduate programmes. Employability rates for students are exceptionally high with 100% of graduates from BUV either employed or continuing higher education within 3 months after graduation.

With a wide network of more than 300 enterprise partners in various fields and 12-week internship programmes, BUV helps students gain professional knowledge and practical skills to meet employers’ requirements as well as be ready to develop their careers immediately after graduation.

Students study at BUV’s award-winning campus in the Ecopark Township near Hanoi. With its state-of-the-art teaching and learning facilities and iconic design, BUV is recognised as one of the best educational environments in Southeast Asia.

**JOB PURPOSE**:
To provide a confidential and professional personal assistant support service to the Deputy Vice-Chancellor & Vice-President. The post holder will report to and work directly with the Deputy Vice-Chancellor & Vice-President to frame internal and external activities.

**AREAS OF RESPONSIBILITIES**
- Maintain daily schedules and co-ordination of the Deputy Vice-Chancellor & Vice-President’s commitments;
- Arrange and coordinate appointments and meetings for the Deputy Vice-Chancellor & Vice-President;
- Prepare all correspondence and other documentation as may be requested by the Deputy Vice-Chancellor & Vice-President from time to time;
- Assist the Deputy Vice-Chancellor and Vice-President of impending internal and external work;
- Make all logístical arrangements, including travel, for the Deputy Vice-Chancellor & Vice-President;
- Respond accurately and efficiently to all enquiries from the Deputy Vice-Chancellor & Vice-President, using own initiative and to liaise effectively with internal and external contacts;
- Oversee and coordinate basic budget information for the Office of the Deputy Vice-Chancellor & Vice-President;
- Independently research confidential, controversial and restricted data other material as required by the Deputy Vice-Chancellor & Vice-President for various projects;
- Assist in the preparation of all domestic and international travel itineraries and as such, coordinate all arrangements for the itinerary where the Deputy Vice-Chancellor & Vice-President has involvement;
- Appropriately execute any other duties as directed by the Deputy Vice-Chancellor & Vice-President, or other senior leaders as assigned by the Deputy Vice-Chancellor & Vice-President.

**REQUIREMENTS & QUALIFICATIONS**
- University degree from any recognized university;
- A minimum working experience of 3 years working with top management staff.

**COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)**
- Excellent communication both in Vietnamese and English;
- Excellent communicator, a good listener and dedicated to detail;
- A wide exposure, broad knowledge and up to date with current affairs;
- Able to work under deadlines;
- Able to take up emergency assignments and perform them effectively;
- Upholds sound work ethics and is highly disciplined;
- Cross cultural awareness and sensitivity thereof;
- Possessing a tenacious attitude, friendly, honest, trustworthy, respectful and flexible;
- Able to work with mínimal supervision, independently or as part of a team.

**COMPETENCIES (BEHAVIORAL)**
- Careful, detail-oriented;
- Hard working;
- Goal-driven;
- Responsible;
- Pro-active;
- Able to work under high pressure.
- Job Title- Personal Assistant to Deputy Vice Chancellor & Vice President- Post on- Reports To- Experience**BENEFITS**:

- Annual cost of living adjustment;
- Annual salary increases and bonuses based on performance;
- Recognition & awards programmes;
- 20 days annual leave, plus Xmas closure, public holidays and 5 days paid sick leave;
- Healthcare plan (Private accident, medical, and dental insurance, including annual health checks);
- Education support for staff, spouse and children;
- Relocation allowance to cover visa/flights/initial days accommodation
- Transportation support;
- Business travel insurance;
- Flexible working arrangements;
- Various staff events throughout the year (outings, year-end party, sports activities and other events);
- Onsite fitness and s

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