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Finance Coordinator

3 months ago

Hanoi, Hanoi, Vietnam Save the Children Full time

The Opportunity - Finance Coordinator (Financial Planning and Analysis)**In collaboration with and under the supervision of the Director of Finance and ICT, to ensure that good financial planning is in place and to follow up on financial portfolio management, developing needed financial analysis in order to provide relevant financial information for higher level decision making. Support Budget Holders in the annual financial planning and quarterly budget revision by providing updated actual expenditures, latest budgets, and past financial information. Ensure budget management and financial analysis matters are completed in a timely and accurate manner.


In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.


KEY AREAS OF ACCOUNTABILITY:

The following are the main accountabilities:

_ Budgeting and BvA Preparation_

  • Support Program team to develop proposal budgets in collaboration with programme teams;
  • Support Director of Finance & ICT to play as a coordinator between teams (finance, programme and award) in the process of annual forecast development;
  • Make sure soft loader budgets are phased, reviewed and loaded to the system in due time for the purpose of forecast preparation;
  • Provided needed inputs to the forecast template and review all the budget to ensure soft loader budgets are reflected correctly in the template and needed costs (Staff costs, Overhead costs) are reasonably calculated;
  • Be responsible for preparing and reviewing and verifying revised award budget;
  • Ensure DEAs are created and loaded to the Agresso in due time;
  • Ensure new awards are mapped with CAM and Premise DEAs in the Agresso;
  • Work with Award team to make sure that FS budgets are activated in line with the budget structure approved by donor and inline with the structure we have to comply when preparing donor reporting;
  • Ensure monthly CO BvA sent to all PMs in due time, obtaining explanations for variance;
  • Support Director of Finance & ICT in monthly finance call for FP&A part.

_Financial Portfolio Analysis_

  • Support the Director of Finance & ICT in maintaining and updating data base for financial portfolio management;
  • Ensure CAM Tool is reviewed and updated in due time so as to have reasonable CAM amount to be allocated to budgets;
  • Support the Director of Finance & ICT in financial portfolio analysis in order to be able to provide relevant financial information for higher level decision making;
  • Area of focus include but not limited to:
  • Premises cost, per cost center, per number of staff
- staff cost and numbers of staff, for both national and international, International staff as % of staff number, number of staff by cost center

  • NTC staff, cost and number of staff, as % of total staff cost too.
  • NTC cost and NTC rates.

_Reporting_

  • Monitor and ensure all donor financial reporting are completed and send to program and award team in due time.
  • Ensure donor financial reports to be done in line with donor template and with accuracy of data;
  • Collaborate with award team and programme team so as to provide a reasonable, clear explanations for variances.
  • Verify the award midterm reports before they are sent to award team for member submission;
  • Support Director of Finance & ICT in preparing PACCOM Report.

_Capacity Building_

  • Provide training and/or technical guidance to BHs with regard to budget phasing and management;
  • Provide training and/or guidance to BHs with regard to data extracting from Agresso, enabling them to understand reports, BvA generated from the system;
  • Provide staff induction training to new staff.

_Other tasks:
_

  • Attend award close out meeting;
  • Support Director of Finance & ICT in preparing Country KPI reports;
  • Verify DEAs before they are posted to the Agresso;
  • Approve timesheets of supervisees on monthly basis in due time;
  • Maintain a comprehensive filing system of budgeting and analyst records for easy access when necessary;

Working contacts

  • Internal: Finance Manager, Director of Finance & ICT, SMT, Programme and Finance Staff
  • External: Government Agencies, INGOs, donors, suppliers of goods and services

BEHAVIOURS (Values in Practice)

Accountability:

  • Holds selfaccountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

Ambition:

  • Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • Widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically and on a global scale.

Collaboration:

  • Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • Values diversity, sees it as a source of competitive str