Vnm (Hcmc) - Personal Assistant to Hm Consul

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam Foreign & Commonwealth Office Full time
Job Description (Roles and Responsibilities)

Main purpose of job:


To provide assistance and support to the UK Consul-General to Ho Chi Minh City and Director for UK Trade in Vietnam and oversee a portfolio of work relating to the operation of the UK Consulate in Ho Chi Minh City.

This is a hugely exciting time to join the UK in Vietnam network as the UK looks to further strengthen its bilateral relationship with Vietnam.

The Consulate in Ho Chi Minh City leads on a wide range of UK activity, including commercial and political engagement and support for UK nationals.


Roles and responsibilities / what will the jobholder be expected to achieve?:

As Personal Assistant to the UK Consul-General you will gain exposure to a wide portfolio of UK diplomatic and trade activity in Vietnam.

You will lead on the Consul-General's diary management and ensure effective prioritisation against Consulate priorities. You will liaise with key stakeholders to plan high-profile diplomatic and trade meetings. You will coordinate high-quality briefing material and programmes of activity for the Consul-General ahead of high-profile engagements.


You will lead on pulling together programmes for visits to the Consulate, including for the UK Ambassador based in Hanoi.

You will work closely with trade officers, as well as comms and events leads to ensure successful delivery of key Consulate activity.

You will work closely with a range of teams to manage logistics and financial planning for key events.


As finance lead for the Department for International Trade in Vietnam, you will be responsible for managing an annual budget of around £300,000.

You will lead on ensuring comprehensive and accurate reporting to the regional financial team and hold team leads to account for their financial returns.

You will ensure a close relationship with key stakeholders such as the British Chamber of Commerce Vietnam and you will manage the Trade enquiries mailbox to ensure questions are dealt with promptly.


You will also contribute to the corporate environment of the Consulate, working closely with teams in Ho Chi Minh City and the Embassy in Hanoi to deliver a range of corporate activity and ensure good communication between the two offices.

Essential qualifications, skills and experience

  • Fluent spoken and written Vietnamese and English
  • Experience of diary management
  • Finance experience e.g. budget management
  • Organisation and time management skills
  • Customer focus and attention to detail
  • Ability to work creatively without close supervision
  • Problem solving skills and the ability to deliver under pressure
  • Good communications and networking skills

Language requirements:

Language:
English and Vietnamese

Level of language required:
Fluent

Desirable qualifications, skills and experience

  • Experience of project management.


Required behaviours
  • Making Effective Decisions, Managing a Quality Service, Delivering at Pace, Working Together Application deadline Application deadline day Application deadline month Application deadline year
  • 3 February 2023
Grade

  • Administrative Officer (AO)
Type of Position

  • Fulltime, Permanent
Working hours per week

  • 39.5
Region

  • Asia Pacific
Country/Territory

  • Vietnam
Location (City)

  • Ho Chi Minh City
Type of Post

  • British Consulate General
Number of vacancies

  • 1
Salary Currency

  • VND
Salary

  • VND
28,144,748

Start Date Start Date - day Start Date - month Start Date - year

  • 1
3 March 2023

Other benefits and conditions of employment

_This position is being advertised as a full-time, permanent role in Ho Chi Minh City._

Learning and development opportunities (and any specific training courses to be completed):
The Foreign and Commonwealth Office is committed to developing its staff, working hard to provide a comprehensive L&D offer. Staff have access to a wide variety of online resources through the Diplomatic Academy and Civil Service Learning. Staff are strongly encouraged to take advantage of all the available opportunities.

The job-holder will be required to take some specific training courses related to their role.

All new staff undertake a workplace induction and there are a number of mandatory e-learning courses covering areas such as diversity, health and safety, and information management.


No accommodation or relocation expenses are payable in connection with this position.
Visa sponsorship may be possible for non-Vietnamese nationals if meet local requirements.


Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.


_ Disabled and ethnic minority applicants will be invited to interviews if meeting the minimum requirement of the job._

Working patterns:

This is a full-time post with 39.5 of working hours per week. The Consulate would be willing to discuss flexible working options.

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