Personal Assistant to CEO

2 weeks ago


Ho Chi Minh City, Ho Chi Minh, Vietnam Công Ty TNHH Pernod Ricard Việt Nam Full time

Mô tả công việc:

(Mức lương:
Thỏa thuận)

Position:
Managing Director Personal Assistant cum S&R Executive

Report to:
Managing Director

JOB SUMMARY

  • To provide full executive support to the Managing Director (MD) in diary management, administration, travel arrangements, and meeting preparation and working on specific projects and research as required.
  • To provide full support to the Leadership team, and to liaise with relevant teams, to ensure our presence at external events runs smoothly and includes the relevant internal stakeholders.
  • To support S&R Manager in implementing important CSR campaigns on Responsibility Day... in an effective and timely manner

KEY RESPONSIBILITIES:
1/ Assistant to MD

  • To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages, and other administrative tasks as required to support the MD
  • Prioritising and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided
  • To provide support for CODI meetings by ensuring meetings are properly arranged and serviced. This will include gathering information, preparing meeting agendas, taking minutes, and following up on action points.
  • Logistic Arrangement for MD & MD's guests to VN:
  • Travel and accommodation arrangement
  • Provide / Prepare required documents (visa letter, agenda, fair tickets, attendee list, etc.)
  • Housing & Travel and entertainment expenses management:
  • Generate, submit & provide necessary documents of MD's home leave budget & TnE,
  • Submit relevant reports to the local financial team & region
  • House Management: Payment and maintenance
  • Organizing meetings/appointments/events with partners in terms of Administration field
  • Make payment requests to vendors for operational and adhoc expenses.
  • Manage company's database and filing system, supporting MD and clearing travel and entertainment expenses and reports
2/ S&R Executive (Sustainability and Responsibility)

  • Be responsible for executing the S&R program (Responsible Day...), identifying sponsorship opportunities that will

Chức vụ:
Giám đốc và cấp cao hơn

Hình thức làm việc:
Toàn thời gian

Quyền lợi được hưởng:

Competitive Salary Package

Premium Health Insurance for employee and family member

Dynamic and Fast Growing Company

the community and enhance the corporate reputation

  • Ensure the industry/company's commitments are executed
  • Assist the S&R Manager in charge with the organization of relevant events and managing the program budget
  • Assist with future consultation activities

Yêu cầu bằng cấp (tối thiểu): Trung cấp - Nghề

Yêu cầu công việc:

Education & Experience

  • BA degree
  • Minimum 5 years' experience working as a Personal or Executive Assistant.
  • Proficient with Microsoft Office.
  • Good command of English
  • Knowledge of standard office administrative practices and procedures.
Functional & Leadership Competencies

  • Ability to multitask and prioritize daily workload
  • Excellent verbal and written communication skills
  • Work independently and under high pressure
  • Confidence and proactive
  • Careful and detailed person
  • Proactive approach to problemsolving
  • Strong timemanagement and organization skills

Yêu cầu giới tính:
Nam/Nữ

Ngành nghề:
Hành chính Văn phòng,Hành Chính/Văn Phòng,Thư Ký

Trung cấp - Nghề
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