HR Operations Coordinator, Asia

1 week ago


Ho Chi Minh City, Ho Chi Minh, Vietnam Brooks Sports, Inc Full time
, CV, etc).

  • Coordinate the entire onboarding process and collect necessary documents from new employee for Pfile records and Workday/ employee data file entry.
  • Assist in updating materials for the shared HR onboarding information folder.
  • Probation:
  • Track and follow up after completion of probation period to ensure payment or initiation of benefits upon completion of successful probation period (e

g :
one-off relocation allowance for Indonesia.)

  • Support record keeping and Workday/employee data file updates upon employee successfully completing probation period.
  • Exit:
  • Coordinate offboarding logistics for employees leaving the company (e

g:
termination decision, mutual agreement, final payment, inform related department.)

  • Ensure retention of records in Workday/employee data and Pfile
  • Payroll/Systems
  • Support data integrity of Workday/ employee data file and personnel file records by ensuring all data are updated timely to reflect the current status; prepare company documents for internal job transfer, promotion, relocation, etc.
  • Support HR Operations Lead, Asia on partnership with external payroll vendor
  • Support the HR Operations Lead on the administration of payroll and benefits function for the various entities under Brooks Asia.
  • Coordinate with local external payroll vendor to process payroll in an accurate and timely manner.
  • Assist in responding to employees regarding questions relating to payroll production. Escalate to the HR Operations Lead as needed.

Inquiries Management and miscellaneous administration:

  • Assist with employee inquiries regarding company policies, benefit schemes (e.g payslip, MO bucks, customary gifts, leave of absence. Escalate to HR Operations Lead as needed.
  • Assist employees on acquiring company letter (e

g:
employment confirmation letter.)

  • Follow up with employee on personal income tax payment per local tax authorities notice as needed.
  • Work closely with Asia Admin team and Global Workday team to cross check annual leave/ sick leave tracking, MO bucks, customary gifts.
  • Coordinate payment of invoices for payroll service fee and HR legal service.
  • Support HR Operations Lead, Asia on training logistics for various departments.
  • Perform other related duties as required and assigned.

Qualifications:

  • Associates degree in HR or related field or equivalent combination of education and experience.
  • 1+ years' work experience in Payroll and/or HR operations.
  • Fluent English communication skills.
  • Computer proficiency with MS Office programs.
  • Understand of labor laws and disciplinary procedures.
  • Clear verbal and written communication.
  • Resultsoriented person with the ability to balance and prioritize numerous tasks and utilize all available resources with a high sense of urgency and selfmotivation
  • Strong ethics and reliability
  • Passionate participation in Brooks' sports activities a plus, overridden by the ability to understand and empathize with the runner in order to develop loyal, engaging relationships with our customers and the Brooks community.
  • Embraces and lives the Brooks values

Reports to:
HR Operations Lead, Asia


Department:
Human Resources, #21


Position Class:
Salaried


Position Location:
Ho Chi Minh City, Vietnam


  • At Brooks, we celebrate diversity & equity. We are committed to creating an inclusive environment, and encourage people of all backgrounds, perspectives, experiences, and skills to apply._


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