Secretary, Business Operations

1 week ago


Ho Chi Minh City, Ho Chi Minh, Vietnam VNG Full time
The Secretary provides a range of administrative support services to the Director of People and Communications. She/he maintains high standards of professionalism, efficiency, personal communication, discretion, and independent judgment.

In working with internal and external contacts, including the Senior Management Team, she/he deals with a wide range of highly sensitive issues under tight deadlines/ pressures.


KEY RESPONSIBILITIES:

  • Responsible for scheduling and managing the Director's calendar, including prioritizing, and resolving related conflicts and competing demands and proactively scheduling important meetings with internal and external individuals.
  • Provides support with translation (English to Vietnamese and vice versa) both in terms of documentation as well as in meetings.
  • Organizes and coordinates international and domestic travel and related requirements, which include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, and expense reports.
  • Provides support in arranging meetings, including the collation of meeting notes and handling logistics.
  • Contributes to the excellent reputation of the People & Communications department through professional, friendly, and respectful interactions, both internally and externally.
  • Performs other duties as required and assigned such as personal.

Yêu cầu:

  • A bachelor's degree and 12 years of relevant work experience are required
  • Excellent written and verbal communication skills in English and Vietnamese.
  • Ability to observe strict confidentiality in all aspects of services provided.
  • Strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external clients.
  • Excellent calendar management skills;
  • Ability to work independently.
  • Strong organization and prioritization skills.
  • Ability to effectively exercise discretion and judgment in handling confidential/proprietary information.
  • Resourceful and problemsolving skills; Dependability, dedication, and independence.


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