Senior Events and Projects Coordinator

1 week ago


Ho Chi Minh City, Ho Chi Minh, Vietnam RMIT University Full time

Overview:

  • RMIT VIETNAM
RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture.

We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.

As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.


KEY ACCOUNTABILITIES


The Senior Events and Projects Coordinator provides leadership across the DOED in ensuring quality assurance and brand consistency across all internal and external events of the division.

The role is responsible in delivering, coordinating and implementing a range of virtual, offline and hybrid events aligned to the strategic and operational goals of the DOED.


The position will be required to liaise with a range of stakeholders and departments across the region and internationally to ensure the delivery of logístically sound and impressive events that help reflect and enhance the reputation image of the DOED and RMIT as a whole.

An understanding of the regulatory landscape as well as adherence to university event polices, guidelines and health and safety is also highly desirable.


KEY ACCOUNTABILITIES

  • Develop major event protocols and procedures in consultation aligned to best practice and university processes that showcase strategic branding, imagery and projects of the DOED.
  • Producing detailed proposals including business cases, concept ideation and cocreation, development and testing, implementation, and evaluation. Activities would require appropriate liaising with internal and external stakeholders.
  • Organizing and negotiating all aspects of DOED events in collaboration with service units including pricing, location, vendors, insurance, legal, health and safety, parking, security, first aid, hospitality and maintaining budgets for the event
  • Coordinating suppliers, handling client queries and troubleshooting on the day of the event in collaboration with service units to ensure that all run smoothly.
  • Maintaining a formal reporting regime and repository of DOED events including but not limited to Events report, Event Management System, stakeholder feedback summaries, postevent evaluation including data entry and analysis and producing reports for event stakeholders.
  • Lead and manage the branding, content development, dissemination channels and signage across print, online and/or social media.
  • Be involved with the hiring, management and coaching of staff to ensure consistency and continuity of highquality events
  • Undertake other duties as required by the Dean

KEY SELECTION CRITERIA

  • Bachelor Degree in relevant field that includes experience with managing events, marketing and advertising, public relations.
  • At least 5 years of experience in a similar role focusing on organising and coordinating a diverse range of complex events.
  • Demonstrate a high level of multitasking and forward planning capability with meticulous attention to detail in superior project management delivery.
  • Commercially aware, with demonstrated ability to work within budget and negotiate cost savings with suppliers and service providers
  • Ability to work under pressure and to tight deadlines
  • Able to demonstrate good interpersonal skills in communication, presentations, negotiation, influencing and report writing.
  • Demonstrated ability to build, lead and work as part of a passionate team committed to creating and managing signature events that enhance the DOED and RMIT VN brand.
  • Ability to display appropriate behaviours in line with the position and RMIT Values

BENEFITS:

  • Competitive VND salary (plus allowances) starting from VND31,003,000 gross depending on proven track record in meeting all the key selection criteria.
  • 13th month Tet bonus + private medical insurance (for you and your dependents) + annual health check.
  • 20 days annual leave plus 5 days paid leave Xmas closure, plus public holidays and paid sick leave.
  • Free use of onsite gym.
  • Library on campus and online access to RMIT Australia online library.

HOW TO APPLY


Please submit your CV, covering letter, and a separate document addressing the Key Selection criteria by clicking on the 'Apply' link below.


Applications Close:
19 thg pm

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture.

We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.

As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.



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