Project Coordinator

2 weeks ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Save the Children Full time

The
Project Coordinator (PC) is responsible for assigned tasks among the implementation Skills to succeed project _subgrant and Livelihoods for Youth with Disabilities Phase 2_.

She/he will be responsible for implementation of project activities in:

Ho Chi Minh City with travels when requested, in close coordination with Project Manager, relevant Project Officers and local partners to ensure project delivery as planned, get its objectives, effective, efficient and cost-effective.


The PC will assist to ensure that Save the Children Vietnam activities in the field are consistent with SCI and Members' programming principles and approaches and quality standards, draw on good practices and lessons learned, enable children to attain their rights and are compliant with donor regulations.


In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.


KEY AREAS OF ACCOUNTABILITY:

Contributions to Country Office Operation:

  • Engage the learning agenda of the country office.
  • Implement risk prevention actions those link to project activities. Monitor and alert Project Manager emerging risks and implement risk mitigation activities.
  • When relevant and required, provide inputs and ideas for need assessment, child right situational analysis.
  • When relevant and required, provide inputs for Country Annual Plan, Country Strategic Plan and reports.
  • Provide supports to and or involve in emergency both during assessment stage and implementation of emergency response.

Project management

  • Manage the project budget of the subgrant with the partner: Support, monitor and instruct partners in term of following the finance guideline of SCI, finance reports and advances.
  • Support Project Manager drafting subgrant agreements.
  • Follow SC internal approval process and grant management requirements (e.g. kickoff meeting, donor requirements) during projects implementation.
  • Provide inputs to Project Manager to adjust the work plans, budget, and procurement plans if needed.
  • Working closely with partner to implement activities in the field as approved yearly workplans. Those contribute to achievement of project monthly and quarterly operations and quality KPIs.
  • Provide inputs to Project Manager for quarterly review of operational, finance, and safeguarding risks and issues, and take actions assigned by Project Manager.
  • Monitor and report to Project Manager any emerging issues affecting project implementation in the field. Implement solutions as agreed with Project Manager.
  • Work with related technical Child Poverty, and others to implement related project activities.
  • Provide inputs to Project Manager in writing project report. Work with Project Manager to address any issue related to reporting to members and or donors.
  • With supports and guidance from Project Managers and Child Poverty Technical Advisor, responsible to work with partners to make sure project technical requirements well implemented in the field.
  • Provide and work on the project technique related to the project objectives and activities.

Research, Evaluation, Accountability, Leaning and Monitoring (REALM)

  • Timely and accuracy update of project data on PRIME assigned by Project Manager (Logframe, DIP and MEAL plan).
  • Regularly using project QBs collect data as required. Working with related MEAL staffs to implement MEAL plans.
  • Support project partners in monitoring and supervising activities to ensure the progress and quality of project implementation.
  • Provide inputs from the field for project review and update, and bring lessons learned to share and discuss with partners.
  • Implement, monitor, and report to Project Manager the accountability system in the field.
  • Collect feedback from people and group (beneficiaries) and project stakeholders and report to Project Manager.
  • Update and file project files rightly in the Sharepoint (internal filing system of SCI).

Program and Project Development

  • When relevant and required by Project Manager, provide inputs and ideas, including lessons learned, for project concepts, and proposal, data for project location selection, and project draft budget.
  • Acting Project Manager when assigned.
  • Provide ideas and support to other projects and studies within with the Child Poverty Program

Staff Management

Financial Management

  • Working with partner to make sure that project activities implemented in the most costeffect way.
  • Provide input to Project Manager for budget phasing and monthly forecast.
  • Monitor and work with partners to make sure that projects expenses partners are in accordance to SCI and donor's policies and procedure.
  • Monitor and work directly with partner to make sure that SCI finance and procurement policies and procedures are strictly followed. Report to Project Manager any suspected violation of SCI finance and procurement policies and procedu

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