Senior Supervisor, Events

1 week ago

Ho Chi Minh City, Ho Chi Minh, Vietnam Chubb INA Holdings Inc. Full time
Job Requirements


This is the important position in the Company who will be responsible for planning and leading event execution in line with Sales strategic activity roadmap, agent's way of working and the company's culture.

The person is also expected to deliver agility in event execution (offline, big scale events, MICE trip, convention, YEP, annual award dinner ) with initiatives and creativity.

This position is based Chubb Life Vietnam offices and will be directly reporting to Head of Events & Activations.

Position Description:

  • To plan, lead & supervise the event planning and execution as per company's strategic business objectives and sales activity calendar.
  • To actively design in agent's experience improvement journey via event execution protocol, digital innovation development and creative/agile event organizing.
  • To assist Function Heads to manage Event team and work closely with other crossed functions like sales internal agency communication, designer to deliver vendor briefing, proposal screening, evaluation and appropriate communication to agents on event preparation/changes/updates.
  • To account for event execution liquidation and post evaluation with integrity on assigned projects.
  • To manage, support and be incharge of local production parts in regional/global events (if any).
  • Ensure a steady flow of relevant competitive information is provided to Senior Management, Sales, and Product Management teams.
  • Identify and evaluate industry, market and product trends, existing and emerging competitors, investment platform intelligence, and other factors affecting the event environment.
  • Proactively develop individual industry relationships through oneonone conversations and meetings.
  • Encourage a flow of information to and from internal contacts, to capture intelligence gathered in the field.
  • Select and manage event vendors, identifying and recommending new sources of vendors.

Position Responsibility:


Support Head of Events & Activations in planning the expectations for each job responsibility including quality and quantity standards to which the incumbent is required to perform and receive a rating for during the Performance Appraisal.


  • Be responsible for project briefing when appropriate, work closely with Purchasing Team in vendor selection, scoring, negotiation, and evaluation.
  • Planning in yearly/quarterly/monthly event calendar building up together with Function Head, Agency & PD sales and sales operations team, act as a single lead in assigned projects to update and communicate changes to involved functions.
  • Supervise event execution with expected quality, KPIs, frequency, agility, and budget.
  • Prepare master timelines/checklists for assigned projects and coordinate effectively with involved parties to execute the projects.
  • Follow up on project progress and support project members to ensure all work is completed on schedule and as required.
  • Report in time, identify event's problems that arise during project implementation and propose solutions with least impact on quality and resources.

SUPERVISORY RESPONSIBILITIES:
Working closely with the local team, this person will be the key event-related communications person for the country.
Directly lead and supervise Event Specialist/Sr. Specialist.

ORGANIZATIONAL RELATIONSHIPS:

Interacts with mid-levels throughout the organization, both internal and external - including but not limited to customers, agencies, leaders and vendors; coordinates and liaises with regional and local leaders, as well as vendors and media.

Work Experience

  • The following are the minimum qualifications an individual needs in order to successfully perform the duties and responsibilities of this position.
  • University degree preferably with Economics, Business Administration, or relevant field.
  • At least 3 years of work experience in the position of Event Supervisor or a similar role.
  • Experience in working in event function/working in Insurance industry is a plus.
  • Good balance of planning skills and detailed operational experience.
  • Time, project and work management skills.
  • Ability to organize, work independently and work under pressure, tight timelines.
  • Selfmotivated, problemsolving skills.
  • Travel is required.
  • Professional, confident, careful, calm and mature personality.
  • Must be bilingual with ability to read and write Vietnamese and English fluently, good translation capability.

Benefits:

Career evolution
Skills development
Training program
Health care insurance by Bao Minh and social insurance
Annual company trips oversea or in Vietnam

Sport Club:
Badminton, Football, Dance

Lunch & Parking fee allowance

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