Executive Assistant

2 weeks ago

Thành Phố Quảng Ngãi Quang Ngai, Vietnam dc53e74d-498b-4796-94d0-82bf16d145d0 Full time ₫100,000,000 - ₫147,000,000 per year

Job Description Summary
This role will be based in Quảng Ngãi Province, Dung Quất. You will act as Plant Manager Assistant and Office Administrator.

Job Description
Essential Responsibilities:

  • Executive Support:
  • Act as the primary point of contact for the Plant Manager (PM).
  • Manage the PM's calendar, schedule meetings, and coordinate with internal and external stakeholders.
  • Prepare and edit correspondence, reports, and other documents as required.
  • Administrative Support:
  • Collaborate with Admin team to handle a wide range of administrative tasks to ensure the efficient operation of the office.
  • Manage office supplies and ensure the office environment is conducive to productivity.
  • Event Organization:
  • Assist in the planning and execution of factory events, including meetings, conferences, and team-building activities.
  • Coordinate with vendors, manage event budgets, and ensure all logistical details are handled.
  • Internal Communications:
  • Develop and distribute internal communications to keep staff informed about company news, events, and initiatives.
  • Manage communication channels to ensure timely and effective information flow within the factory.
  • HR Support:
  • Assist the HR department with various paperwork, including employee onboarding, maintaining personnel files, and processing documentation.
  • Support HR initiatives and projects as needed.
  • Training logistics
  • Other tasks are assigned by PM and HR Manager.

Requirements

  • Bachelor's degree
  • Proven experience as an Executive Assistant or in a similar administrative role.
  • Excellent organizational and time management skills.
  • Strong communication and interpersonal skills.
  • Proficiency in Microsoft Office, and other media tools such as Canva, Capcut, Smartsheet, BuildSmart, ….
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Experience in a manufacturing or industrial environment.
  • Event planning and coordination experience.
  • Knowledge of Administrative processes and paperwork.

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