Personal Assistant to Director
2 weeks ago
Job Type:
Full-time
Location:
Ho Chi Minh City
Reports to:
Senior VP of Tech
About us:
Qualgo is an R&D center specializing in cybersecurity products and solutions. We are on a mission to build a trusted cyberspace where individuals and businesses can thrive with confidence.
Job Summary:
We are seeking a highly proactive and organized
Personal Assistant
to support our
Senior Vice President of Technology (SVP of Tech)
. This role requires excellent communication skills in English—particularly in speaking—along with strong time management and task coordination abilities. You will play a critical role in ensuring smooth day-to-day operations for the SVP, enabling them to focus on strategic priorities.
Key Responsibilities:
● Act as the primary point of contact for the SVP of Tech for internal and external communications.
● Manage and organize the SVP's calendar, including scheduling meetings, appointments, and travel arrangements.
● Prepare meeting materials, take notes, and follow up on action items.
● Handle correspondence, emails, and phone calls in a professional and timely manner.
● Track, prioritize, and manage tasks to ensure deadlines are met.
● Assist in the preparation of reports, presentations, and documentation.
● Coordinate with cross-functional teams to support the SVP's projects and initiatives.
● Maintain confidentiality and demonstrate discretion in handling sensitive information.
● Provide general administrative support and ad-hoc tasks as assigned.
● Perform the duties and tasks assigned by your direct report or as otherwise instructed by the Company.
Required Qualifications:
● Bachelor's degree in Business Administration/Economics/Law or related fields.
● Minimum of 2 years of experience in Personal Assistant, Executive Assistant, or similar roles.
●
Proficient English communication skills (especially verbal)
; able to confidently interact with executives and partners.
● Strong organizational and time management skills with the ability to multitask.
● Proactive, fast-learning, and detail-oriented personality.
● Proficiency in productivity tools (e.g., Google Workspace, Microsoft Office, task management tools).
Nice to have:
● Experience in a tech or fast-paced business environment is a plus.
● Basic understanding of technology-related terms and workflows.
● Familiarity with project management tools (e.g., Asana, Trello, Notion).
What we offer:
● Competitive salary and benefits package.
● Opportunity to work on a product that impacts millions of users.
● A dynamic and supportive work environment.
● Premium health insurance for you and your family.
● Professional growth and development opportunities.
● Annual leave 14 days per year + 1 Birthday Leave + 1 X'Mas
● Performance review: once per year
● Internal training/sharing and professional Training courses
● Team building, company trip, year end party, monthly activities, etc.
● Devices: Macbook and screen (If needed)
● Free tea and coffee
● Comfortable working area
● Working hour: 9am - 6pm from Monday to Friday
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