Personal Assistant to Chief Executive Officer

Job Purpose or Summary

We are looking for a dedicated and trustworthy Personal Assistant to the CEO to provide full administrative and personal support to ensure the CEO's daily activities run smoothly and efficiently.

This position requires excellent organizational skills, strong communication, and the ability to manage multiple tasks with professionalism and discretion. You will handle a wide range of duties - from coordinating meetings, handling paperwork, managing personal errands, to supporting daily office operations.

This position will also serve as a coordination point between the CEO and internal departments, partners, and external stakeholders.

Main Responsibilities

1. Administrative & Office Support

• Manage and organize the CEO's schedule, meetings, and appointments.
• Coordinate logistics for meetings, events, and business trips (booking flights, hotels, transportation, etc.).
• Prepare meeting agendas, arrange meeting rooms, and ensure necessary materials are ready.
• Maintain and organize digital and physical filing systems for easy access.
• Manage office-related tasks such as ordering supplies, arranging deliveries, and handling administrative requests.
• Attend key meetings with the CEO, take detailed notes, and track follow-up actions.
• Summarize updates from departments and prepare briefing notes or reports for the CEO.
• Support coordination between the CEO Office and internal project stakeholders to ensure timely follow-up.

2. Personal Support to CEO

• Assist with personal appointments when required.
• Support in scheduling private events or travel itineraries.
• Manage payments, bookings, and expenses related to the CEO's personal needs (if assigned).
• Ensure the CEO's day-to-day life and work schedule are well balanced and organized.

3. Communication & Coordination

• Serve as the contact point between the CEO and internal departments.
• Communicate effectively with team members to follow up on tasks or deliver information from the CEO.
• Greet and host guests, clients, and business partners in a professional manner.
• Support communication and coordination with international partners or stakeholders when required.

4. General Support

• Assist in simple administrative tasks or errands requested by the CEO.
• Ensure all documents and items required for meetings or travel are ready and complete.
• Maintain a tidy and well-organized workspace for the CEO.
• Provide general support to the CEO and office team to ensure an efficient working environment.

Requirements

1. Education:
Bachelor's degree in Business Administration, Office Administration, or related field.

2. Professional major:
Business Administration, Management, Office Management, Secretarial, or similar fields.

3. 2 nd language ability:
Good command of English (spoken and written)

4. Related experiences:

• Minimum 3–5 years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.
• Experience working directly with senior leaders, directors, or CEOs is preferred.
• Familiar with handling both business and personal tasks.

5. Essential Capabilities:

• Excellent time management, organization, and multitasking skills.
• Strong communication and interpersonal skills.
• Discreet, trustworthy, and professional in handling confidential information.
• Friendly, service-minded, and able to adapt to different working styles.
• Capable of working under pressure and meeting deadlines.
• Good at problem solving and anticipating needs.
• Proficient in using Microsoft Office, Google Workspace, and modern communication tools

6. Additional Notes:
Must be flexible and available to support outside of regular office hours when required. Willing to travel occasionally with or on behalf of the CEO.