Executive Assistant to BOD

3 days ago

Hanoi Capital Region, Vietnam Rakuna Full time

Rakuna is an HR technology company based in Silicon Valley, US, with an APAC office in Vietnam, providing total recruiting software solutions for employers in North America. Our mission is to help companies recruit seamlessly.

We have an energetic and intimate environment with a team of millennials who are hustlers and passionate about building things that matter. We are seeking fun, driven, hardworking, and savvy team members to help elevate our brand to the next level.

Want to be part of a transformative, learning culture that drives innovation? Join us

For more info:

Job Description

We're looking for a right-hand person for the C-suite to take care of Rakuna's Hanoi office. The ideal candidate is energetic, empathetic, and loves to take care of everyone in the office, while also being comfortable wearing multiple hats and managing various contracted teams.

In detail, you will:

1. Handle HR tasks such as (20%)

  • Focus on employer branding, candidate experience, and employee engagement.
  • Manage recruitment planning, candidate pipelines, and HR reporting (job descriptions, postings, CVs, interviews, offers, terminations).
  • Maintain accurate employee records (attendance, performance, personal details).
  • Oversee internship programs and staff training/development initiatives.
  • Manage staff welfare policies, including compensation and benefits.
  • Organize company activities (bonding events, happy hours, charity programs).
  • Ensure compliance with labor laws and company policies.

2. Handle Admin tasks such as(10%)

  • Handle general office tasks and purchase management.
  • Review and implement company policies and procedures.
  • Plan and organize company events.
  • Coordinate maintenance of office equipment and facilities.
  • Manage office affairs (workspace, equipment, environment).
  • Organize meetings, appointments, and events

3. Compliance & Product Quality Assurance (60%)

  • Maintain records and documentation related to product quality checks and compliance.
  • Assist in developing and implementing quality assurance policies and procedures.
  • Coordinate with teams to address quality-related issues and ensure continuous improvement
  • Monitor and ensure adherence to quality standards for company products.
  • Handle other tasks as required to support the CEO & COO (10%)
  • Market research, competitor research
  • Support team Sales/ Marketing/ CS as needed
  • Dealing with local authorities, etc.
  • Working with subcontractors for accounting and taxes

Qualifications

  • At least 2 years of relevant work experience
  • Detail-oriented, honest, proactive, diligent, flexible
  • Strong organization skills and willingness to wear multiple hats
  • Good command of English (writing and speaking) and strong MS Office skills
  • Be willing to work at night occasionally to support clients or team members in different time zones

Additional Information

  • Be a part of a young, dynamic, multinational, and multi-functional team that serves global customers with new everyday challenges (Our team has staff working in the U.S and Vietnam).
  • Join a working culture that is fast-paced, goal-driven, and committed to long-term career development.
  • High work flexibility and ownership, own creative freedom, wear multiple hats, and work on a wide variety of exciting projects
  • Covered social and health insurance
  • Lunch Allowance: 30,000 VND/day

Working hours:
 8:00 AM - 5:00 PM, Monday to Friday, and 2 Saturdays per month.

Work directly at the office:
156 Viet Hung, Long Bien, Hanoi.

How to apply:
Submit your resume to apply. Only qualified and shortlisted candidates will be contacted.

Application Deadline:
Open until filled.

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