Human Resource Division Leader

Job Description

1. Recruitment activity

Develop and Execute Recruiting Process and Plans

• Ensure all vacancies are filled with the suitable candidates within the targeted time.

• Act as a member of recruitment interview panel.

• Obtain and assess reference checks of the candidates.

• Maintain recruitment database of qualified or potential candidates for current and future needs.

• Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.

• Develop and improve the recruitment processes to be more innovative and cost effective.

• Advise hiring managers on recruitment matters.

• Control recruitment expenses within the budget.

• Conduct exit interview and analyse the reasons of resignation.

• Plan, prepare and hold job fair to attract candidates.

• Participate in Branding activities.

Coordinate and Implement University/College/Vocational School for Recruiting Initiatives

• Coordinate with universities, events in relation to targeted hires.

• Running Management Trainee program to attract the most potential candidates.

2. HR management & Reports

• HR management & Reports

'-Supervise and follow up subordinate's tasks daily to ensure HR store's work run smoothly

• Identify and reduce unnecessary tasks to increase staff productivity.

• Regularly train and motivate subordinates in daily works.

• Identify potential staff for succession planning purposes.

• Build and promote teamwork spirit.

• Edit SAP's errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,….

• Manage all information of employees, make sure employees' data correctly.

• Check information and provide report when necessary.

• Be in charge of headcount and turnover rate report

• Employees weekly report

• Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)

3. Employee Relation & Performance

• Manage, co-oporate, support discipling process

• Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review

• Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.

• Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.

• Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.

• Support all gather performance evaluation document & analyses its result

• Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement

• Planning & organize Company event (Best Employee, Best Practice, Long Service...)

• Support Employee Engagement survey & co-ordinate with other Department for action plan

4. Rules and Regulations

• Follow all working procedures, the company's policies, rules and regulations.

• Check, monitor, remind and guide DL, GL, General staff to Follow the rules and regulations.

• Advise Line Managers some work relating to HR's issue

• Update HR related regulations and laws of Vietnam.

5. Other duties

• Support other departments as necessary.

• Raise all issues that store having and propose solution for improvement

• Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager

Requirements

• University/ College degree

• Minimum 04 year of related experience in HR, 2-3 years of talent acquisition and direct recruiting experience.

• 01 year at supervisor role is a plus.

• Be able to work at shift & on Public holidays.

• Good knowledge of HR related regulations and laws of Vietnam.

• Excellent knowledge of sourcing and recruitment techniques including social media.

• Effectively manage multiple searches for candidates in different fields

• Good communication in English

Benefits

• 13-month salary

• Performance bonus

• Premium Healthcare

• Full salary social insurance

• Meal at canteen

• 13 days of annual leave

• Many opportunities for development (transfer, promotion)

• Training and learning development