HR & Admin Executive

23 hours ago


Ho Chi Minh City, Ho Chi Minh, Vietnam HR Agent Vietnam Full time
  • Working Location:
    Dist 1, HCMC

Role Description

This role is responsible for analysing and optimising current procedures across HR, General Admin, and Purchasing, and for leading implementation to ensure a comfortable working environment, high efficiency, and compliance with Vietnam's legal and regulatory framework.

1. Office Management

● Manage and maintain the office premises, ensuring a safe, clean, and functional working environment

● Oversee office supplies inventory and reordering (stationery, pantry items, etc.)

● Organize internal meetings, events, and staff welfare activities

● Oversee office renovation projects and subsequent maintenance

● Supervise office support staff

2. Compliance and Documentation

● Ensure all corporate processes (ERC, IRC, Visa, Work Permit, TRC, Fire Safety, etc) are compliant with requirements from the Vietnam Government and third-party service providers.

3. Cross-Functional Support

● Analyze and improve the efficiency of Admin processes (e.g., purchasing process, record management, facility management, asset tracking, etc).

● Handle expatriate support services, such as housing arrangements and schooling for expat children.

Qualifications

・Education: Bachelor

・Language Skills: English Business Level


Experience
:

● 5+ years of experience in a back-office function (HR, Admin, or Operations).

● Experience working with the Vietnam Government

・Technical & Soft Skills:

- Proactive, not passive

- Someone who has built systems/processes or has worked in a fast-growing company where such structures were being developed

- Can multitask and is good at time management, ensuring timely completion of tasks.


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