Assistant Manager, Student Affairs

US Vietnam Talent International School is seeking the 
Assistant Manager, Student Affairs
 for our 
Van Lang Complex
 campus. As the Assistant Manager, Student Affairs, the jobholder is responsible for planning, organizing, and supervising all activities related to the life, holistic development, and behavior of students throughout the school (from Preschool to Highschool). This position serves as a bridge between academic divisions, operational departments, and parents to ensure that students learn, practice, experience, and grow in a safe, positive, and enriching environment.

A. YOUR ACCOUNTABILITY

1/ Whole-School Events (20%)

• Develop the annual master plan for all whole-school events, including objectives, themes, budgets, human resources, and implementation schedules.
• Work with relevant departments to ensure that events are implemented on schedule, in compliance with regulations, safely, and in ways that provide educational value and strengthen student engagement.
• Supervise the implementation process: assign tasks, monitor progress, address arising issues, and ensure the quality of the school's communication and public image.
• Conduct post-event evaluation: collect feedback from students, teachers, and parents; prepare detailed reports, analyze strengths and weaknesses, and propose improvements for the following year.

2/ Experiential Learning Trips (20%)

• Collaborate with Academic Divisions to develop experiential learning programs aligned with educational goals, student profiles, and the characteristics of each grade level.
• Prepare detailed annual plans, including content, destinations, organizing partners, schedules, budgets, and human resource allocation.
• Conduct surveys and site inspections (if necessary) to assess safety levels and the suitability of learning and experiential content.
• Monitor and supervise the implementation throughout all trips to ensure student safety and full compliance with school regulations.
• Conduct post-trip evaluations: compile data, analyze feedback, identify achieved learning values and skills, and propose improvements for the next academic year.

3/ Student Clubs (10%)

• Collaborate with Academic Divisions to develop a system of student clubs that align with students' competency development, skills, and interests.
• Develop annual activity plans: determine club types, objectives, schedules, supervisors, budgets, and performance evaluation methods.
• Supervise and support club operations to ensure that activities align with educational directions, maintain safety, and encourage engaging and personal development experiences.
• Evaluate end-of-year club performance: gather feedback from students and club advisors, prepare summary reports, and plan for quality enhancement in the following academic year.

4/ Summer Camp Program (20%)

• Collaborate with the International Academic Division to design a summer program aligned with students' learning orientations, skill development, and personal growth.
• Develop a detailed plan: extracurricular content, events (Opening Ceremony, Closing Ceremony, etc.), budget, and staffing plan.
• Organize, supervise, and monitor program quality to ensure content relevance, experiential value, safety, and educational effectiveness.
• Conduct post-program evaluations: compile data, analyze student and parent feedback, and propose improvements for future summer programs.

5/ Student Behavior Management (20%)

• Collaborate with the School Leadership Team and teaching staff to design and implement a Positive Behavior Management policy applied consistently across the school.
• Monitor, record, and analyze student behavior data through the management system; propose timely intervention and support measures.
• Handle cases of code-of-conduct violations with fairness, empathy, respect, and strict confidentiality of student information.
• Collaborate with the School Counseling Department in cases where students require specialized emotional or behavioral support.
• Provide training and guidance for teachers, supervisors, and staff on applying positive behavior management methods to build a safe and healthy school environment.

6/ Administration And School Policy (10%)

• Attend team/department/school meetings to get updates on codes, regulations, policy.
• Cover lessons for absent teachers when needed.
• Complete all paperwork required for leave requests, work permits, disciplinary measures, etc. according to timelines laid out by the school policy.
• Comply with school handbooks as well as policy and guidance documents.
• Other reasonable task assigned by the School Principal

B. JOB REQUIREMENTS

1/ Education

• Bachelor's degree in related fields.
• Master's degree is preferred.

2/ Experience

• Minimum 3–5 years of relevant experience in student affairs, education administration, or youth development.
• At least 1-2 years in a team leader role is a plus

3/ Knowledge

• General understanding of the psychological and developmental characteristics of students at Primary, Secondary, and High School levels.
• Strong knowledge of experiential education models, skill development activities, and positive behavior management policies.
• Solid grasp of safety, health, and protection regulations in organizing student events and field trips.

4/Skills

• Skills in planning, budgeting, personnel coordination, and work progress supervision.
• Strong communication, negotiation, and cross-departmental collaboration skills.
• Ability to analyze behavioral data and make evidence-based decisions.
• Leadership, problem-solving, conflict resolution, and crisis management skills.
• Proficiency in English for use in an international working environment.

C. COMPENSATION & BENEFITS

• Competitive salary based on candidates' experience and competencies.
• Additional healthcare insurance.
• Annual salary review and performance-based bonuses following the school's policies.
• Support nutritious lunches at school, transportation allowance, and phone allowance for work-related purposes.
• Annual health check-ups and wellness programs.
• Engagement in team-building activities, internal events, and corporate social responsibility programs.
• Tuition fee support for employees' children at UTS.
• Exclusive benefits from subsidiaries of Van Lang Education Group.

SAFEGUARDING AND STUDENT SAFETY

UTS is committed to maintaining high safeguarding standards and ensuring the welfare of all students in our care and staff who work in the school. All appointments are subject to satisfactory references, identity checks, qualification verifications, and clear Enhanced DBS/National Police Background Certificate(s). When applying, provide 2 professional referees, including your most recent line manager, along with their position, name of institution and full contact details with domain email address.

EQUAL OPPORTUNITIES

UTS is an equal opportunities employer that values individuality, diversity, and inclusivity. We welcome applications from appropriately qualified individuals from all backgrounds. We are committed to creating and sustaining an inclusive environment that celebrates the diversity of both staff and students. We foster perseverance, tolerance, and integrity, believing in equal opportunity for everyone, irrespective of age, disability, gender, race, religion or belief, and other personal characteristics. Candidates are assessed against relevant criteria only, such as skills, qualifications, abilities, and experience, in selection and recruitment. We believe that diverse teams are stronger teams, and that inclusivity enhances the sense of belonging and promotes success for both staff and students.