Procurement Intern

Background

Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a 'leave no one behind' approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

The United Nations Development Programme (UNDP) is the UN's global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in more than 170 countries and territories, working with governments and people on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners that can bring about results.

UNDP has been present in Viet Nam since 1978, aiming to ensure that everyone has equal access to opportunities to realize their full potential. The current UNDP Country Programme in Viet Nam is directly aligned to Viet Nam's priorities, as set out in the Viet Nam Socio-economic Development Strategy , covering key themes on inclusive and equitable growth, addressing inequalities and disparities, promoting greater transparency and accountability, improving human rights and access to justice, addressing emerging challenges of climate change and green growth. 

UNDP is striving to ensure that its procurement function and practices are an integral part of UNDP's competitive advantage as a development partner of choice. This requires placing more attention on strategically integrating procurement at the project design stage, stimulating innovation in specifications and technologies, and adopting more sustainable production and consumption practices that align with UNDPs sustainable development goals. Sustainable procurement means making sure products, services, and purchases are as sustainable as possible with the lowest environmental impact and most positive social results. In implementing UNDP strategic procurement priorities, Country offices will strive to use flexible methods for high-value/low-risk and timely delivery that meet the needs of its clients and key stakeholders.
 

Duties and Responsibilities

The selected intern is requested to provide the following procurement support to the procurement unit in compliance with UNDP procurement rules and regulations:

• Support the unit with small value procurement cases via micro-purchase;
• Assist in preparing evaluation documents for evaluators;
• Obtain reference checks for selected vendors;
• Gather vendor information for vendor creation;
• Send approved contracts to approvers and contractors for DocuSign;
• Support to conduct market survey for the required services/items;
• Support to prepare monthly expiry contract reports based on unit master file/system;
• Record cost recovery on the system for the services provided by the unit;
• Update UNDP rosters and search for potential bidders;
• File, copy, and scan documents;
• Assist the Travel Assistant on pouch, registry, payment, transportation, travel, if required;
• Perform other duties as instructed by the supervisor.
   

Competencies

UNDP is seeking candidates with the following personal qualities:

• Interest and motivation to work in an international organization;
• Strong analytical skills for gathering, consolidating data, and supporting practical implementation;
• Excellent written and oral communication skills;
• Proactive and goal-oriented mindset;
• Effective communication in both team settings and independent work;
• Strong organizational and task structuring abilities;
• High sensitivity and adaptability regarding cultural, gender, religious, racial, national, and age diversity;
• Positive receptiveness to feedback and differing points of view;
• Demonstrated interest in the development field;
• Proven ability to manage diverse and complex tasks under tight deadlines;
• Positive and constructive work attitude.
   

Required Skills and Experience

Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

(a) Be enrolled in a postgraduate degree programme (such as a master's programme, or higher);

(b) Be enrolled in the final academic year of a first university degree programme (such as bachelor's degree or equivalent);

(c) Have recently graduated with a university degree (as defined in (a) and (b) above) and, if selected, must start the internship within one-year of graduation;

(d) Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this program.

Applicants should have the following qualifications/skills:

• Excellent communication skills in both English and Vietnamese;
• Proficiency in basic computer software (Word, PowerPoint, Excel) is required.

Disclaimer

Important information for US Permanent Residents ('Green Card' holders) 

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

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