Administrative Assistant, External Affairs

2 days ago

Đà Nẵng, Vietnam Hoiana Resort & Golf Full time

**Hạn nộp**: 30/12/2025 Mức lương: Thỏa thuận
Nộp hồ sơ ứng tuyển
THÔNG TIN CƠ BẢN
Số lượng
1
Nơi làm việc
Huyện Duy Xuyên - Quảng Nam
Giờ làm việc
Giờ hành chính
Loại hình
Khách sạn/ Khu căn hộ Resort/ Khu Du lịch Sân Golf
Ngành nghề
Khác
Vị trí
Trợ lý, thư ký
Cập nhật
18/11/2025 12:08
MÔ TẢ CÔNG VIỆC
SCOPE OF POSITION
The Admin Assistant - External Affairs supports the External Affairs team in administrative tasks, documentation, scheduling, communication with partners, and coordination of external activities to ensure smooth operations.
RESPONSIBILITIES AND ACCOUNTABILITIES
Administrative Support
- Manage document filing, data entry, and administrative records.
- Prepare letters, reports, meeting minutes, presentations, and other documentation.
- Coordinate schedules, appointments, and meetings for the External Affairs team.
- Handle office correspondence and maintain organized filing systems (physical and digital).
- Manage team’s facilities and coordinate the setup, access, and maintenance of company system accounts.

External Coordination
- Communicate with external partners, government agencies, and stakeholders as assigned.
- Assist in preparing documentation for licensing, compliance, and legal processes.
- Support the organization of external events, site visits, community engagement activities, and official meetings.
- Track and follow up on submissions, approvals, or requests involving external parties.

Internal Communication & Support
- Coordinate information flow between departments involved in external affairs activities.
- Provide administrative support to ensure alignment across teams.
- Assist with internal reporting and preparation of departmental updates.

QUYỀN LỢI ĐƯỢC HƯỞNG
- Professional and multicultural working environment
- Good and competitive HR benefits (Additional insurance, staff housing, daily shuttle bus Danang - Hoiana, duty meal,)
- Big-scale project in central Vietnam
- Career Development Opportunity.

YÊU CẦU CÔNG VIỆC
Education
- Bachelor’s degree in Business Administration, Public Relations, Communications, or a related field.

Skills & Competencies
- Strong communication and interpersonal skills.
- Excellent organizational and time-management abilities.
- High attention to detail and the ability to manage multiple tasks simultaneously.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) and general administrative tools.
- Good English writing and speaking skills (if needed, specify level: e.g., TOEIC/IELTS).

Experience
- 1-2 years of experience in administration, external affairs, government relations, or similar roles preferred.

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