Executive Administrator

**Hạn nộp**: 31/03/2025 Mức lương: Thỏa thuận
Nộp hồ sơ ứng tuyển
THÔNG TIN CƠ BẢN
Số lượng
1
Nơi làm việc
Quận Ngũ Hành Sơn - Đà Nẵng
Giờ làm việc
Giờ hành chính
Loại hình
Resort/ Khu Du lịch
Ngành nghề
Hành chính, nhân sự
Vị trí
Trưởng ca/ Giám sát
Cập nhật
10/02/2025 12:17
MÔ TẢ CÔNG VIỆC
**1. Administrative Support**:

- Manage the schedules, meetings, and travel arrangements of the GM and HM.
- Prepare and organize reports, presentations, and correspondence for executive meetings.
- Handle confidential information with discretion and professionalism.
- Maintain and update important hotel documents, contracts, and records.

**2. Communication & Coordination**:

- Act as the first point of contact for internal and external stakeholders.
- Coordinate and communicate corporate directives and ensure follow-ups.
- Liaise with department heads to track operational progress and provide status updates to executives.

**3. Daily Briefing & Task Follow-up**:

- Attend morning executive and operational briefings with the GM, HM, and department heads.
- Take note of key action points and assist in ensuring that tasks are executed efficiently.
- Follow up with department heads on critical operational tasks assigned during the morning briefing.
- Monitor task completion and provide updates to the GM and HM.

**4. Meeting & Event Management**:

- Organize executive meetings, owner meetings, and department head briefings.
- Take and distribute meeting minutes, ensuring follow-up on key action points.
- Assist in the preparation of boardroom presentations and reports.

**5. Reporting & Analysis**:

- Compile hotel performance reports, revenue updates, and operational statistics for executive review.
- Assist in preparing budget-related documents and expense tracking for the Executive Office.
- Coordinate reports required for ownership or corporate stakeholders.

**6. Guest & VIP Relations**:

- Support the GM/HM in handling VIP guests and owners, ensuring their requirements are met.
- Assist in organizing special events, guest welcome programs, and owner visits.
- Maintain a database of key contacts, including VIPs, owners, corporate executives, and government officials.

**7. Office & Project Management**:

- Ensure the Executive Office operates efficiently, maintaining supplies and organization.
- Support project management for strategic initiatives set by the GM/HM.
- Assist in coordinating hotel audits, compliance documentation, and policy updates.

QUYỀN LỢI ĐƯỢC HƯỞNG
Competitive salary and compensation package
**Professional working environment imbued with Fusion values**: natural, original, and wellbeing
5 working days a week, 2 days off, 8.5 hours/day including 30 minute break
100% salary and allowance during probation
Employee benefits following Fusion Hotel Group policy
YÊU CẦU CÔNG VIỆC
- Experience: Minimum 3-5 years in an executive administration role, preferably in a luxury hotel or resort.
- Education: Bachelor’s degree in Hospitality, Business Administration, or related field (preferred).
- Skills
- Excellent organizational and multitasking skills.
- Strong written and verbal communication skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to handle confidential information with discretion.
- Strong interpersonal skills for guest and stakeholder interactions.
- Languages: Proficiency in English (additional languages are a plus).
- Attributes:

- Professional, proactive, and detail-oriented.
- Ability to work under pressure and meet deadlines.
- Strong problem-solving and decision-making skills.
Based in the Executive Office of the hotel/resort.
- May require flexibility in working hours, including occasional weekends or holidays for events and key meetings.

YÊU CẦU HỒ SƠ