Office & HR Admin

**Mô tả công việc**:
(Mức lương: Thỏa thuận)
MAIN PURPOSE OF THE ROLE:
The Office & HR Administrator plays a crucial role in ensuring the smooth operation of office functions and HR administrative support. The individual in this role will act as a key point of contact for both employees and external vendors, ensuring high standards of service and compliance with company policies.

KEY RESPONSIBILITIES

1. OFFICE ADMINISTRATION (60%)

Vendor management & procurement
- Identify, evaluate, and recommend suitable vendors for office operations and services to ensure cost-effectiveness and quality.
- Draft, review, and maintain vendor contracts; monitor contract terms, ensure timely renewals and compliance with company policies.
- Coordinate with Finance to process monthly payments to vendors in accordance with agreed terms and internal procedures.

Office/Facility Management
- Oversee & manage office assets/supplies, including stationery, pantry equipment/essentials, and other office assets to ensure smooth daily operations
- Ensure firefighting and prevention equipment is up to date and compliant.
- Manage daily incoming & outgoing mailing/express delivery services.

Administrative payment support
- Prepare and submit payment requests for vendors and service providers within the admin scope, ensuring the completeness of supporting documents and obtaining internal approvals.
- Coordinate with the Finance team to ensure the timely processing of payments in accordance with agreed-upon terms.
- Track payment status and follow up with vendors or internal stakeholders as needed.
- Support Finance team by providing necessary documentation and details for bank transactions related to administrative expenses (e.g., office supplies, service providers, utilities).
- Maintain accurate records of payment requests and transactions.

2. HR ADMINISTRATION (35%)

Employee Benefits & Compensation
- Administer Bao Viet Health Care Insurance for employees
- Work with agency & coordinate with HR Manager to organize health checks for employees
- Consolidate and submit monthly employee timesheets to HR/Finance for payroll processing.

Company Events & Internal Communications
- Organize company events and celebrations (Women Day, Children Day, Mid-Autumn Festival, etc.)
- Support internal communication initiatives and employee engagement activities.

3. FUNCTIONAL SUPPORT & COMPANY PROJECTS (5%)
- Regulatory Affairs Support: Assist RA team with document scanning and obtaining wet signatures from Country Manager
- Transportation & Logistics: Book and manage car booking/car rental for employees as per company policy
- Company Project: Provide administrative support for company projects as assigned
- Other responsibilities: Perform additional tasks assigned by Line Manager to support business needs

**Chức vụ**: Nhân Viên/Chuyên Viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:
Bonus provided
Bao Viet Health Care Insurance
Paid Leave Provided
Laptop provided
Other Benefits
**Yêu cầu bằng cấp (tối thiểu)**: Đại Học

**Yêu cầu công việc**:
QUALIFICATIONS:

- Bachelor’s degree in business administration, finance & accounting, or related background
- 2-3 years of experience in office/finance administration, experience in HR support is preferred.

KNOWLEDGE AND SKILLS REQUIRED:

- Solid understanding of general office administration, vendor management, and HR administrative processes.
- Basic knowledge of payment request procedures and working with Finance for expense processing.
- Strong organizational and time management skills; ability to manage multiple tasks with attention to detail.
- Proficient in MS Office (Word, Excel, Outlook)
- Good communication and interpersonal skills; able to coordinate with multiple stakeholders.
- Responsible, proactive, and service-oriented with a strong sense of confidentiality and integrity.

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Hành chính Văn phòng,Hành Chính/Văn Phòng,Nhân Sự,Quản Trị Nhân Sự (HR)

Đại Học
Không yêu cầu