Temporary Administrative Assistant

1 week ago

Thành phố Hồ Chí Minh, Vietnam BDA Partnere Full time

BDA is looking to hire a Temporary Administrative Assistant to be based out of its HCMC office and reporting into the Head of the HCMC Office. You will be working closely together with the Head of office and other bankers to ensure the smooth function of the office and efficient management of the HCMC team.

**Responsibilities**

Your primary responsibilities are centred on providing secretarial support to the HCMC including but not restricted to:

- Manage team’s calendars and schedule meetings
- Answer phone calls, greet visitors, receive and manage mails and couriers
- Prepare and assist in formatting letters, reports and marketing materials as required
- Print and bind documents for the team
- Organize teleconference, videoconference and room booking for meetings
- Coordinate travel arrangements including visas, transportation and accommodations where applicable
- Establish, organize, and maintain a filing system within the office for company record keeping purposes
- Enter basic data into Salesforce such as company records and client contact details
- Prepare monthly expense reports, MMM report every 2 weeks
- Arrange for IT support where necessary
- Manage and ensure adequate office and pantry supplies including stationery, drinks and sundry groceries
- Procure BDA branded stationery and business cards, BDA brochures, Swag items for PEC event upon coordination with the Operations team
- Coordinate with external vendors including couriers, building management office, service contractors, etc.
- Employee related matters including maintaining personnel records for HCMC staff such as annual leaves as well as preparing documentation for new hires
- Liaise with BDA finance team in connection with expense reports, invoices, cheque payments, etc.
- Participate in various ad-hoc projects including organizing conferences, team events, CSR and BDA off-sites
- Assist with compliance in business continuity matters where needed e.g. during the Covid-19 pandemic
- Coordinate with external vendors to arrange work permit and TRC for foreigner staff
- Support the establishment of BDA Vietnam company
- Private insurance renewal yearly
- Other administrative tasks as assigned by the Company

**Responsibilities as HR Support**
- Liaise with local universities for internship recruitment
- Assist in on-boarding, orientation, benefits, expense claims, employee communications
- Address employee queries regarding staffing, staff well-being, office management issues
- Handle resignation process, and off-boarding plan

**Responsibilities as IT Support**
- Manage the company’s IT equipment including laptops, copiers, desk phones and access cards (including programming and troubleshooting)
- Record inventory
- Liaise with vendors on renewal or purchase of IT equipment

**Essential (‘Core’) Competencies**
- Sharp analytical abilities and a structured, data-driven approach to clarifying, scoping and solving problems
- Critical & flexible thinking
- Calendar and stakeholder management
- Exceptional verbal and written communication skills
- Strong attention to detail
- Excellent analytical skills
- Must be able to work with mínimal supervision
- Good interpersonal skills to work with different management levels
- Strong business acumen

**Desirable (‘Bonus’) Competencies**
- Knowledge of Investment Banking
- Knowledge of M&A processes
- Experience from working in a cross-border organisation
- Experience from working with Asian countries / working in Asia
- Knowledge of general IT systems

  • Administrative Intern for Screening Clinic

    2 days ago

    Thành phố Hồ Chí Minh, Vietnam CÔNG TY CỔ PHẦN PHÒNG KHÁM GIA ĐÌNH TP. HỒ CHÍ MINH Full time

    **Mô tả công việc**: (Mức lương: 8 - 10 triệu VNĐ) Job Summary: - Provide administrative and clerical support specifically to a radiologist, with a focus on ultrasound procedures for CARE1 - Health & Wellness Screening Center. This role involves assisting the doctor, managing patient records, and ensuring the smooth operation of the ultrasound...

  • Administrative Assistant

    3 hours ago

    Thành phố Hồ Chí Minh, Vietnam AltaMinds Full time

    The administrative assistant reports to the director and managers to ensure work processes are carried out smoothly. On-the-job training will be provided, but the position will require a lot of self-learning. Some job duties will include: - Communicating to clients in-person, over the phone, and digital platforms - Organizing and scheduling appointments -...

  • Administrative Assistant

    2 weeks ago

    Thành phố Hồ Chí Minh, Vietnam BYG Projects (Vietnam) CO., LTD. Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - To perform a variety of administrative and clerical tasks. - To manage office supplies, stationery, and inventory - To provide support to managers and employees. - To assist in daily office needs and managing our company's general administrative activities when required. - To record meeting minutes...

  • Procurement Assistant

    4 days ago

    Thành phố Hồ Chí Minh, Vietnam Công ty TNHH La Vie Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Support the execution of negotiation events under supervision, aiming to achieve cost-effective contracts and beneficial commercial agreements with suppliers. - Aid in contract management activities, including ensuring the accuracy of legal contracts, purchasing records, and master data. - Help...

  • Assistant Colorist Apparel

    4 days ago

    Ho Chi Minh City, Vietnam PUMA Full time

    **PRODUCT DEVELOPMENT** **ASSISTANT COLORIST APPAREL - TEMPORARY**: - Ho Chi Minh, Vietnam**YOUR MISSION**: - Arrange & Document lab dips - Update system on color development - Keep tracking on lab dip submission from T2 - Share color comments to related T1 and T2 **YOUR TALENT**: - Graduated in Textile chemistry, Fabric, and dyeing/finishing education...

  • Sales Administrative Assistant Intern

    2 weeks ago

    Thành phố Hồ Chí Minh, Vietnam Elsa Corp. Full time

    **The role**: This position will support customers and all members of the sales team. **What you’ll be doing**: - Assist in working with sales team/ CS team to check customers' information - Make the call to the old customers and support them if needed - Other requirements assigned by the direct supervisor. **Requirements**: - Current undergraduate or...

  • Administrative Assistant

    13 hours ago

    Ho Chi Minh City, Ho Chi Minh, Vietnam The Fruit Republic Can Tho Careers Full time

    Title: Production Team Administrative AssistantReports to: Production ManagerLocation: Ben Luc Office (Long An)Working time: Monday to SaturdayRole Purpose:The Production Team Administrative Assistant will provide dedicated administrative support to the production team, ensuring smooth documentation, scheduling, and coordination of daily operations1.Key...

  • Administration Executive

    2 weeks ago

    Ho Chi Minh City, Vietnam Công Ty Cổ Phần Phong Phú Sắc Việt Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) - Manage information and coordinating meetings and arrangements as per the CEO's requests. - Provide comprehensive administrative support to the CEO, ensuring their workflow remains efficient and organized. - Undertake various tasks as assigned directly by the CEO, contributing to the overall...

  • Office Administrator

    3 hours ago

    Ho Chi Minh City, Vietnam Công ty TNHH BEL Việt Nam Full time

    **Mô tả công việc**: (Mức lương: Thỏa thuận) JOB SCOPE & CORE DELIVERABLES As the Office Administrator cum HR Assistant, you will ensure overall smooth and well operation of office on daily basic and support relevant tasks of HR department smoothly. RESPONSIBILITIES - WHAT DOES SUCCESS LOOK LIKE? Office administrative: - Receptionist:...

  • Administrative Assistant

    6 days ago

    Thành phố Hồ Chí Minh, Vietnam Marriott International, Inc Full time

    **Additional Information** **Job Number**25069031 **Job Category**Administrative **Location**JW Marriott Hotel & Suites Saigon, Corner Hai Ba Trung street & Le Duan boulevard, Ho Chi Minh City, Viet Nam, Viet Nam, 700000 **Schedule**Full Time **Located Remotely?**N **Position Type** Non-Management *** Enter and retrieve information contained in computer...