Senior Admin Executive

**About KMS**

**KMS Technology** was established in 2009 as a U.S.based software services company. With development centers in Vietnam and Mexico, we have been trusted globally for the superlative quality of our software consulting & development services, technology solutions, and engineers' expertise. We pride ourselves on creating brilliant solutions for our clients by leveraging deep expertise, advanced technologies, and delivery excellence for a shared success where everyone can reach their fullest potential. With three Business Lines:

- ** KMS Software**: Leverage software domain expertise to help clients make better business decisions in technology platforms, increase speed-to-market, and gain critical development support through innovative technology solutions.
- ** KMS Solutions**: Empower BFSI businesses to embrace the digital finance revolution and expedite clients’ journey towards complete digitalization, technology consulting, data analytics, software development, and software quality.
- ** KMS Healthcare**: Build transformative next-gen technologies to solve healthcare’s most challenging problems, providing innovative tools and expertise to providers, payers, life sciences, and medical technology vendors.

**Responsibilities**:
**About the position**:
Senior Admin Executive at KMS Technology will oversee the admin services at KMS Head office as well as play the role of a driven administrative business partner to KMS entity(s) who provides various administrative support for its executives, employees, and clients.

**Key Responsibilities**:

- Manage the delivery of high-quality admin services including but not restricted to workplace operations, workplace auditing, Flexiwork (hybrid working model), office setup & development, legal affairs, expat relocating, business domestic/overseas trip arrangements; foreign visitors hosting, and in-house engagement activities.
- Act as Administrative Business Partner to KMS business lines to provide dedicated workplace admin services at full scope and be the point of contact for workplace day-to-day operations feedback or matters.
- Understand & implement relevant processes and procedures to make sure all assigned tasks are undertaken with high consistency & standards.
- Pilot and develop new and innovative ways to improve workplace services experience. Work collaboratively with cross-functional partners, team members, and stakeholders to support the delivery of service excellence, continuously evaluating existing processes and systems to identify areas of improvement.
- Serve as the window for employees in sharing their feedback and challenges relating to the workplace in order to address their needs and issues in a timely manner.
- Take on occasional stretch assignments, initiatives, projects, and engagement activities (partner with HR) to support on an ad-hoc basis.
- Advise Line Manager on planning to ensure the team goals are met.
- Other duties as may be requested by the Line Manager.

**Qualifications**:

- At least 03 years of working in the Administration field in high-tech and/or international/multinational working environments. Experienced in managing small-scale projects from pre-planning to execution is preferred.
- Demonstrated ability to work independently and as part of a team to achieve group goals.
- Demonstrated strong organizational skills, including time management and the ability to prioritize and manage a range of tasks proactively.
- Demonstrated good logical thinking and problem-solving skills.
- Demonstrated mindset and experience in consistently enhancing, innovating, and bringing new ideas to the table - both strategic and areas of execution.
- High availability for urgent 24/7 requests and the ability to work with people in different time zones.
- Well-developed interpersonal skills, including negotiation, liaison, and excellent communication with all levels across the organization in both written and oral in English and Vietnamese.
- High-level technical computer skills with Google Suite and/or MS Office Suite. Experienced with Mailchimp and/or Canva is preferred.
- Experience in organizing engagement activities for employees is a plus.
- Can-do attitude with a strong customer service mindset.
- Possess high integrity and strong business ethics
- Willing to learn and self-development
- Bachelor's Degree in Economics, Business Administration or equivalent qualification is preferred

**Benefits and Perks**:
**_ Perks You'll Enjoy_**
- Working in one of the Best Places to Work in Vietnam
- Building large-scale & global software products
- Working & growing with Passionate & Talented Team
- Attractive Salary and Benefits
- Flexible working time
- Various training on hot-trend technologies, best practices and soft skills
- Fitness & sport activities: football, tennis, table-tennis, badminton, yoga, swimming
- Joining community development activities: 1% Pledge, charity every quarter, blood donation, public seminars, career orie