Library Administrative Officer

Overview:
RMIT University Commitment

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

Why RMIT University Vietnam?

Reputation and rankings - RMIT University

RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website:
Your role

The key focus of this role is to ensure the effective delivery of administration and activities required of the Senior Manager and Deputy Senior Managers of the RMIT Vietnam Library. The position is primarily responsible for dealing with administration tasks in Saigon, but support is required across the Library as a whole. Duties include but are not limited to: supporting library events and activities; purchasing processes for library resources and facilities; supporting library budget management; and providing library report. Support of other library areas requiring public-facing roles as a backup is a secondary role.

Report to: Senior Manager, Library and Digital Services

Key Accountabilities- Provide day-to-day administrative support for the Senior Manager, Library and Digital Services, and the Senior Deputies.- Manage all travel bookings for the Senior Manager and all library staff travelling on University business.- Assist the Senior Manager, Deputy Senior Managers, and the administrative team in marketing and communication efforts and activities.- Support the Senior Management Team (Senior Manager and the Deputies) in budget planning and governance.- Participate, as needed, in organizing library events and activities (print promotion materials, order catering, book venue, book support from related departments, coordinate with vendors to purchase of goods and services).- Purchase and maintain supply of stationery and other library-wide office essentials.- Organize the acquisition of library resources (books, periodicals) based on the requirement from academics, library staff and students, following the procedure as set by the Procurement and Finance Department.- Provide report and meeting minutes for management team as well as monthly report for the library.- Liaise with Property Services, IT Services, and Library staff to resolve any issues with facilities and equipment to enhance the efficiency and effectiveness of the library services as a whole.- Establish and manage effective relationships with all relevant stakeholders internally and externally including other areas within the University and suppliers by using effective and professional communication in all dealings with internal and external contacts.- Coordinate duties with other Administrative staff within the library to support all administrative duties required by the Senior Manager and Deputies.- Back-up and assist all library teams based upon overall operational demand and administrative workload.- Any other duties as directed, commensurate with the scope and classification of this position.

Key Selection Criteria- Bachelor’s Degree in a related, relevant discipline.- At least 2 years of experience in administration role.- Demonstrated high level communication skills, written and spoken (English and Vietnamese).- Well-developed interpersonal skills, including negotiation, liaison, and cross-cultural communication at all levels in industry, government and other organizations.- Sound knowledge and experience in using computer software such as Microsoft Word, Excel, and Power Point.- Strong skills in organization, planning, prioritization, and time management. Attention to detail and accuracy in performance.- Demonstrated ability to work independently and as part of a team environment.- Highly self-motivated individual and demonstrated commitment to continuous improvement.

Other Information- Expected duration: 02 December 2024 - 30 May 2025- Highly competitive gross salary- Annual leave: 1 day per working month- Accident Insurance 24/7- Free use of onsite sports and fitness facilities- Library on campus and online - access to RMIT Australia online library

English Proficiency

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS General 5.5 (or equivalent Linguaskill 150).

To Apply

Please submit your CV and cover letter addressing your suitability for this position by clicking on the ‘Apply’ link below

Applications Close:
18 thg 11 2024 11.59 pm

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