Building Lead

2 weeks ago

Ho Chi Minh City, Vietnam Amway Inc. Full time

**Lead the building facility management**
- Facility management process set-up
- Transfer technical knowledge from vendors
- Establish the standard process of maintenance and check-up items for building facility of all sites nationwide
- Develop & lead regular checking and maintenance schedule to ensure the facilities are in good condition
- Process implementing
- Manage vendor and supervise staff to execute the checking & maintenance process per schedule and meeting requirements
- Proactively have ad-hoc checking to define potential risks for preventive action or quick fixing
- On site check and ad-hoc simple problem solving
- Facility renovation/ touch-up
- Work out the demand scope of building facility renovation, fixing, touch-up then collaborate with Procurement and vendors to proceed the scope from purchasing to hand-over
- **
Lead the safety assurance for operations**
- Set up & maintain safety regulations, policies & systems in compliance with laws
- Establish, implement, and maintain safety regulation, policies & systems
- Develop program and provide training to enhance staff’s awareness of safety regulations, policies & procedure for consistent compliance
- Assess potential risks and analysis to figure out potential risks, measure and provide CPA to mitigate their impacts
- Lead the PCCC audit for HCM Center to ensure meeting the regulations; work with related teams for documentation preparation for the PCCC audit (e.g.co-ordinate with Legal, EHS, HCM Center Supervisor to get the documentation from landlord...)
- Manage Safety Operation Control at sites to avoid safety risks
- Set up and implement safety program and activities to prevent incidents from maintenance activities
- Organize safety internal audit and inspection randomly or periodically, report major non
- conformities, follow up the results and take Corrective/Preventive actions (if any).
- Be in-charge of handling frequent report/ update to the management and internal teams about safety tasks, safety issues or best practice sharing.
- Lead in incident investigation and report timely.
- Deal with any emergency cases related to safety.
- Manage vendors to ensure they follow, and conduct required safety implementation when vendors execute the services at sites
- MOC: Support relevant departments managing changes which may cause safety impacts and risks
- **
Lead the Admin outsourcing service to ensure the service meeting the KPIs and expected outcome for HCM Center**
- Manage the vendor performance of outsourcing service vs KPI (cleaning, security, parking lot, Phyto cafe)
- Implement regular 360-degree feedback of ABO, customers for continuous improvement in service level and quality
- Develop the action plan of service quality assurance to ensure no impact on biz operations
- **Lead the Stationery, Office Supplies, Office equipment for HCM Center**
- Manage the purchasing in a cost effectively, good quality and service provided
- **
Lead the Admin Officer to perform the task assigned and deliver expected KPIs

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