Events & Engagement Coordinator

6 days ago

Thành phố Hồ Chí Minh, Vietnam International School Ho Chi Minh City (Ishcmc) Full time

**Mô tả công việc**:
(Mức lương: Thỏa thuận)
Position Summary

The Events & Engagement Coordinator supports the planning, coordination, and execution of ISHCMC’s internal and external events and community initiatives. Collaborating with the Events & Community Outreach Manager, this role helps deliver meaningful engagement experiences for students, staff, parents, and external partners that are aligned with the school’s mission and values.

Key Responsibilities

1. Event Planning & Execution
- Assist in developing and maintaining the annual events calendar in coordination with departments and community partners.
- Coordinate logistics for school-wide and targeted events, including setup, breakdown, vendor liaison, catering, décor, and tech support.
- Support the creation of event briefs, timelines, checklists, and evaluations.
- Help ensure all events meet safeguarding, legal, and safety compliance standards.
- Provide on-the-ground event support (welcoming guests, facilitating flow, troubleshooting).
- Capture event photos/videos and gather content for communication purposes.

2. Communications & Promotion
- Liaise with the Communications team to prepare promotional content for newsletters, social media, and internal platforms.
- Assist in developing materials such as flyers, invitations, event signage, and follow-up thank-you notes.
- Support parent and stakeholder communications pre
- and post-event.

3. Community Outreach & Partnerships
- Support outreach activities with parent groups, local partners, and the wider ISHCMC network.
- Maintain contact lists and help coordinate follow-ups with partners and guest speakers.
- Assist with the organization of the ISHCMC Speaker Series and Rhino Adult Education Hub events.

4. Finance & Budget Support
- Assist in tracking event-related expenses and maintaining accurate financial records.
- Support budget planning and reporting in collaboration with the Events & Community Outreach Manager.
- Help ensure all purchases are aligned with school policies and provide value for cost.
- Liaise with the Finance team and vendors regarding invoices and payment processes.
- Maintain a cost-tracking sheet for each event and support financial reconciliation post-event.

5. Administrative & Reporting Tasks
- Track attendance and participation metrics for events and programs.
- Prepare post-event reports and feedback summaries for internal review.
- Maintain organized files and documentation for repeatable event processes.

**Chức vụ**: Nhân Viên/Chuyên Viên

**Hình thức làm việc**: Toàn thời gian

**Quyền lợi được hưởng**:
Leave, allowance, bonus, insurance
**Yêu cầu bằng cấp (tối thiểu)**: Đại Học

**Yêu cầu công việc**:

- Bachelor’s degree in Communications, Event Management, Hospitality, or related field
- 2 years of experience in events, community programming, education, or related roles
- Basic knowledge of budgeting and vendor payment processes
- Experience working in an international school or multicultural environment is a plus
- Proficiency in Google Workspace, Microsoft Office; design tools (Canva, Adobe Suite) preferred
- Fluent in English; Vietnamese language skills an advantage

**Yêu cầu giới tính**: Nam/Nữ

**Ngành nghề**: Sự Kiện,Truyền Thông/Báo Chí,Truyền Thông/PR/Quảng Cáo

Đại Học
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