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Office Admin Executive

2 weeks ago

Ho Chi Minh City, Vietnam AnyMind Group Full time

**What You Will Do**:

- Be responsible for providing information and supervising outsourcing suppliers (office leasing, office sanitation, drinks,...)
- Make report of working time - report of holidays and asset management
- Arrange all business trips, All-hands meeting, boot-camp trip for employees verifying travel request approvals (including air ticket, hotel, visa, transportation, etc.), and process payments for vendors
- Act as the contact point in the front office to welcome guest
- Be responsible for supporting the expats with necessary papers with the government: visa, work permit, TRC.
- Register parking card for newcomers and make report regarding parking fee
- Consolidate and verify Company taxi, phone, electricity bills and process payment to suppliers
- Be a person in charge of internal events organization: birthday, TGIF, monthly activities, etc.
- Support the on-boarding, termination process.
- Ensure accurate and up-to-date employee database as well as completion of employee's personal profile
- Perform other tasks required by Sr. HRM
- Support the departments as needed

**Who You Are**:

- A recognized university degree.
- Proficiency in Vietnamese & English
- Minimum of 2 years of working experience in Admin.
- Experience in a digital marketing agency is a plus.
- Result-driven and have a good sense of responsibility as well as a strong enthusiasm
- Excellent organization and documentation skills (MS Word, Excel, PowerPoint, task management systems)
- Experience in a fast-paced work environment
- Ability to multi-task in a fast-paced environment
- Proven organizational skills and attention to detail, as well as the ability to prioritize and work well in an environment with competing demands
- Excellent communication skills

**Why You'll Love It**:

- Competitive Salary
- Performance Review (2 times per year)
- Performance Bonus (1 time per year from 0.5-month to 3-month salary amount)
- Annual Leave: 15 days and other leave types
- Quarterly, Annual MVP Awards (prizes up to 5,000USD)
- Private health Insurance
- MacBook to be provided
- Good chance to explore new trends in the digital market
- Opportunity to learn and work with the most advanced advertising technology platforms
- Work in professional, active, international and dynamic environment