Admin Officer

5 days ago

Ho Chi Minh City, Vietnam NIC HR Full time

Maintain a clean and organized reception area
- Ensure professional & courteous greeting and assistance to visitors/ clients
- Answer all incoming calls and handle caller’s inquiries
- Welcome, instruct & guide newcomers/visistors in the office
- Keep, maintain, distribute office supplies (stationery, pantry supplies, welcome kit, ink, water,etc).
- Ensure the good conditions of the office facilities and arrange maintenance/repair when required.
- Manage the meeting rooms, company facilities & assets.
- Ensure all admin important documents are filled correctly & timely.
- Be the main contact point and supporter for staffs and clients for Admin topics.
- Be in charge of the courier service (mailing IN/OUT) & keep track these received items properly via a tracking sheet
- Ensure good and timely communication to related teams and departments on related admin topics.
- Manage the payment requests for admin expenses effectively and proactively highlight to Manager if any
abnormal increase in particular expense.
- Co-ordinate well with tea-lady, caterer staff, cleaner
- Support internal events when required ( logistic, venue )

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