HR Admin Officer

1 day ago

District Ho Chi Minh City, Vietnam Innovature: AI-Driven Outsourcing Partner Full time

Company Description

Established in 2015, Innovature Consulting is a globally recognized outsourcing company specializing in leveraging AI and top-tier talent from Vietnam and the Philippines. Serving clients across North America, Canada, the UK, Australia, and other APAC areas, Innovature focuses on providing cost-effective BPO solutions and resolving operational challenges. With a multicultural team, the organization collaborates closely with clients to optimize productivity, address workforce challenges, and drive efficiency, ultimately building long-term partnerships. Innovature is committed to aligning with clients' goals to deliver high-performance results.

Role Description

1. Job Purpose

The HR Admin Officer is responsible for providing administrative and operational support to the Human Resources department, ensuring smooth execution of HR processes including recruitment, employee records, contracts, C&B administration, and office administration.

2. Key Responsibilities

A. Office Administration

  • Manage office facilities, equipment, and working tools.
  • Monitor office supplies and place orders when necessary.
  • Coordinate with vendors for services: cleaning, security, maintenance, internet, printing, etc.
  • Manage meeting rooms, office layout, and working spaces.
  • Handle incoming and outgoing documents, packages, and mail.
  • Manage company assets, inventory tracking, and asset handover records.
  • Support company events, internal activities, training, and meetings.
  • Ensure office policies and regulations are properly implemented.
  • Manage company travel arrangements: flight bookings, hotels, transportation.
  • Maintain relationships with suppliers and service providers.

B. Human Resources Administration

  • Maintain and update employee personal records, contracts, and HR documents.
  • Manage employee offboarding procedures.
  • Maintain HR databases, attendance records, and leave tracking.
  • Support payroll data preparation (attendance, overtime, leave).

B. Office Administration

  • Manage office supplies, equipment, and stationery.
  • Support internal events, training sessions, and company activities.
  • Coordinate with vendors for office services (cleaning, maintenance, etc.).
  • Handle incoming and outgoing correspondence.

C. Internal Communication & Employee Support

  • Act as the main contact point for office-related inquiries.
  • Support internal communications and employee engagement activities.
  • Assist in enforcing company policies and procedures.

3. Job Requirements

Education & Experience

  • Bachelor's degree in Human Resources, Business Administration, or related fields.
  • 1–2 years of experience in HR Admin.
  • Experience in office operation management is a strong advantage.
  • Senior candidates (8x) could be considered.

Skills & Competencies

  • Strong administrative and organizational skills.
  • Good reading and writing skills in English.
  • Careful, detail-oriented, and well-organized.
  • Strong sense of confidentiality and professionalism.
  • Good knowledge of Vietnamese labor law is an advantage.

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