Office Management Professional with English Communication Skills

3 days ago


Ho Chi Minh City, Ho Chi Minh, Vietnam Hegka Vietnam Full time
Job Overview

This role involves providing administrative support to the team, maintaining digital filing systems, and handling accounts payable and receivable tasks.

Key Responsibilities
  • General Office Administration

Maintain accurate and up-to-date digital filing systems on the company server, ensuring easy accessibility and adherence to compliance requirements.

Assist with general invoicing and administrative tasks as needed, ensuring timely completion and accuracy.

Manage ISO system compliance and maintenance.

  • Timesheet Management

Provide weekly staff timesheets to the General Manager for payroll processing, ensuring data accuracy and compliance with company requirements.

  • Communication & Phone Manner

Maintain a professional and polite phone manner when dealing with suppliers, clients, and internal team members.

Promote strong verbal and written communication skills to effectively liaise with stakeholders and provide clear updates.

  • Accounts Receivable

Enter supplier invoices into the accounting system with proper coding using specific GL codes.

Reconcile supplier statements at the end of each month, ensuring all invoices are accounted for and entered into the system.

Generate Accounts Payable (AP) reporting and share with management by the 5th of each month.

Manage collections for outstanding AP invoices, contacting suppliers to chase overdue payments.

Notify the team when suppliers are placed on stop credit status due to overdue payments.

  • Bank & Credit Card Reconciliations

Perform account reconciliations for company bank accounts and credit cards, ensuring all transactions are accurate and up-to-date.

Requirements and Qualifications

Requirements:

  • Great English communications skills
  • Experience in office management and administration, with the ability to handle multiple tasks independently
  • Nice to have experience with accounting functions and understanding of accounts receivable and payable processes
  • Preferred candidates have experience in managing ISO documentation and filing systems

Qualifications:

  • Excellent organizational and time-management skills
  • Ability to meet deadlines and produce accurate reports
  • Strong verbal and written communication skills
  • A professional and courteous phone manner
  • Attention to detail and problem-solving abilities
  • Ability to work independently in a remote setting
Benefits

We offer a competitive monthly salary based on your ability, ranging from $800 to $1200 per month, depending on your qualifications and experience.

You will also receive a 13th-month Tet bonus, bi-annual performance bonus, annual salary review, and attractive employee awards. Our comprehensive benefits package includes social insurance and healthcare insurance upon Vietnam Labor Code, PTI insurance package, and annual health check.

You will be working in an English-speaking environment, with opportunities for career development through various training courses. Our open culture spurs creativity, innovation, and inclusivity, making Hegka Vietnam an excellent place to grow professionally.



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