Purchasing Officer

4 weeks ago

Ho Chi Minh City, Vietnam Monroe Consulting Group Full time

**Purchasing Officer**:

- **Sector**: Monroe Banking & Finance
- **Contact**: Selena
- **Client**: Monroe Consulting Group
- **Location**: Ho Chi Minh City
- **Salary**: Negotiable
- **Expiry Date**: 05 September 2023
- **Job Ref**: BBBH421250_1686108428

International award-winning executive recruitment expert Monroe Consulting Group is recruiting on behalf of the first fund found in Vietnam.

Our client is looking for a Purchasing Officer who is highly qualified in administration. The job is based in Ho Chi Minh.***

**Responsibilities**:

- Logistic Arrangement for Events (55%):

- Ensure effective logistics arrangements for events that align with the event objectives.
- Coordinate logistics for company events such as the Year-end Party and other events requested by the Mancom.
- Manage logistics for events hosted at the office, including VIP meetings, training sessions, and others.
- Arrange venues and catering for events held outside the office, as required.
- Office Cleanliness and Environmental Sustainability (25%):

- Maintain a professional, clean, and environmentally friendly office environment.
- Coordinate and supervise the Tea Ladies responsible for office cleaning services.
- Keep the office tidy and presentable at all times.
- Ensure regular cleaning schedules are followed.
- Take care of office plants, ensuring they are healthy, green, and well-arranged.
- Reception (5%):

- Maintain a warm and professional reception area.
- Greet and welcome guests, escorting them to meeting rooms, and offering refreshments.
- Answer phone calls promptly and professionally (within 2 rings).
- Assist with secretarial tasks such as handling mail, newspapers, magazines, and updating attendance records.
- Other Duties (15%):

- Execute specific tasks mentioned in processes and guidelines for each responsibility.
- Ensure timely and accurate handling of payments and transactions.
- Assist in preparing the annual budget for all responsibilities.
- Maintain organized and updated records of contracts and agreements related to the assigned domain.
- Develop and update processes and guidelines for each accountability.
- Successfully complete any additional responsibilities assigned by your mentor.

**Job Requirements**:

- Working Experience:

- Minimum 3-5 years of experience in Facility/Office Management, preferably in the hospitality or event industry.
- Strong track record of performance and rapid career progression.
- Ways of Being:

- Approachable and friendly demeanor, creating a welcoming environment.
- Strong attention to detail and commitment to high standards.
- Open-minded and eager to learn new skills.
- Customer service-oriented mindset.
- Skills:

- Proficient in Microsoft Office, particularly Word and Excel.
- Excellent communication skills in both English and Vietnamese, both written and verbal.

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