Production Support

6 days ago

Ho Chi Minh City, Vietnam Indicia Worldwide Full time

**Who are we?**

**Nice to meet you, we’re Indicia Worldwide. **We are a global data and technology led marketing agency who work with some of the world’s biggest brands.

We see ROI where others don't. We are the only agency that combines creative, data and technology talent with production and procurement expertise to improve your marketing performance and efficiencies. We realise ROI for our clients by enabling them to deliver more engaging, cost-effective and sustainable customer experiences.

Indicia Worldwide is the product of three successful businesses, brought together by our parent company Konica Minolta in 2017. The vision was, and is, to create new value across the remit of marketing for our clients.

**What you’ll do**:
You will be responsible for the General, Finance & Account administration as part of supporting the Production team. This includes all financial & account management, having positive working relationships with vendors, Finance & internal teams and clients to achieve client outcomes.
- Follow up the process of Invoices with Suppliers.
- Check data accuracy, approval and rectify errors of invoices.
- Check and make sure the invoices are completed with the supporting documents (PO, DN, Tax Invoices, etc).
- Archive Invoices data and other relevant information according to its categories and maintaining an organized and accessible filing system.
- Prepare and provide invoicing reports.
- Complete (accept) invoices process and close orders in INDICA systems in a timely manner.
- Prepare and provide the close orders progress / status.
- Able to work with different environments handling multiple clients and contacts for each invoice.
- Create and maintain good relationships with vendors/suppliers.
- Update and maintaining of credit notes.
- Support Marketing Activation Manager in debtors management.
- In charge of General, Finance & Account administration.
- Closely coordinate and provide functional assistance and support to Production and Finance team.
- Supporting the team with other administrative tasks, if requested.

**What you'll bring**:

- Relevant business related qualifications AND/OR appropriate experiences within a Procurement, Contracts or Commercial-focussed environment.
- Previous experiences in Procurement and logistics roles, a good understanding of Purchasing systems and basic Finance, plus a good understanding of MRP/ERP systems preferred but not essential.
- A Bachelor's degree in Marketing, Business, or a related field may be advantageous.
- Experience in administration and high-volume office work may be advantageous.

**The softer skills that we believe, will help you thrive in this role**:

- The ability to multitask and quickly switch your focus.
- Ability to work under strict deadlines
- Good communicator, both written and oral.
- A team player who is computer literate especially Microsoft Excel (advance).
- Attention to detail is a key attribute, as is a proactive outlook.
- Strong analytical, organizational, and time management skills.
- Excellent team working, motivational, interpersonal, communication skills.

**About you**:
**Collaborative** - can collaborate well with a team, be an active listener and communicate constructively
**Entrepreneurial **- not afraid of failure, and the ability to bounce back when things go wrong
**Pioneering** - as Einstein once said: “We cannot solve our problems with the same thinking we used when we created them”
**Accountable - **transparent, honest and diligent. We take credit on our successes, and acknowledge when things don’t go as planned
**Passion**ate** - most importantly, we want you to feel excited about what you do

**Why **choose Indicia?**

**We thrive on collaboration** - we appreciate that the culture we have drives our success and we never take it for granted. We live and thrive through our relationships - with each other, our clients and suppliers
**Diversity is a priority** - we employ more than 600 people over 37 different countries, every single person brings something different, and we love that fact
**The world is our oyster** - and we want you to be a part of it for a long time. We believe nurturing and development is one key to better retention. That’s why, at Indicia, we offer open-access learning systems and courses, as well as career paths tailored to each individual
**We’re flexible** - we believe freedom and flexibility is crucial to a person’s success, that’s why we offer a hybrid working approach

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